Senior Administrative Assistant

Location Designation: Hybrid - 3 days per week 

 

Our New York Life culture has laid the foundation for over 180 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here you become a valued part of a welcoming, inclusive, and caring organization with a long-standing legacy in stability and growth. The strength revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance.

 

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities.  You will be part of an inclusive team guided by our belief to always be there for each other–providing the support and flexibility to grow and reach new heights while making an impact in the lives of others.

 

You are our future, and we commit to investing in you accordingly.

 

Duties & Responsibilities:

 

The Administrative Assistant will support the Americas Distribution Team of New York Life Investment Management (NYLIM).  This individual will interact and serve as the first line of contact with our internal clients and external partners and vendors on behalf of the Distribution Team. This individual must effectively work with senior executives and administrative assistants, team members within the department, with employees throughout New York Life, as well as with external business partners/contacts. The position is based in our New York City Office and will have a hybrid schedule with two remote days and three days in the office.

 

 

The ideal candidate must have a proactive and learning mindset, excellent organizational skills, exceptional attention to detail, strong verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants across the company, and be able to handle confidential information with tact and professionalism. The ideal candidate will possess strong judgement and decision-making skills that impact the quality, timeliness and effectiveness of the team’s day-to-day work. In addition, the individual must possess the demonstrated ability to provide solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents or procedures.

 

 

What You’ll Do:

• Manage calendar, travel and expenses, assist with day-to-day operations
• Handle heavy meeting scheduling, including by coordinating with other executive assistants
• Provide basic tech support and troubleshoot IT issues when necessary
• Assist with light departmental event planning
• Assist with compiling and submitting data for compliance purposes
• Manage the operations of the office, including ordering and maintaining supplies, and handling other administrative duties as needed

 

 

What You’ll Bring:

• 5-10+ years of experience, preferably in the asset management/financial services
• Exceptional written and verbal communication skills
• Excellent organization skills; exceptional attention to detail and follow-up
• Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
• Strong problem solving and negotiation skills
• Proactive and client-centric
• A positive attitude and professional demeanor
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook
• Associate or Bachelor’s degree preferred

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Pay Transparency

Salary Range:  $52,500-$90,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes