Senior Administrative Assistant

The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities and Duties

• Serves as primary administrative contact for upper management, working across all lines of business and with external agencies by answering telephone, taking messages and answering routine questions.
• Provides support for daily upper management operations including meeting arrangements, travel and expenses.
• Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
• Maintains master copies of organizational policy and procedure manuals and keeps them up-to-date.
• Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.
• Maintains upper management calendars, contact lists and provides ad-hoc support as needed.

Educational Requirements

• High School Preferred

Work Experience

• No Experience Required; 2+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
3IC

TIAA seeks a Senior Administrative Assistant professional to join our team, supporting professionals within the business area of Wealth Management operational day-to-day duties. All tasks, responsibilities and assignments must be completed with the highest level of quality following regulatory procedures (FINRA).

Although limited experience is required, candidates will be working closely with both internal and external clients, so teamwork is a must. The ideal candidate possesses a curiosity to learn the business and be comfortable providing administration support to internal partners.

 

 

Preferred experience

• 2+ years of administrative support experience strongly preferred

• Experience in booking travel

• Able to multi-task and produce in a fast paced, team-oriented environment

• Excellent interpersonal, written and verbal skills

• Ability to effectively interact and respond to employee, leaders, and clients with the highest degree of discretion and tact

• Excellent technology application skills (Microsoft PowerPoint, Word, Excel, Outlook)

• Detail oriented

• Strong ownership mentality

#LI-AB1

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Anticipated Posting End Date:

2025-02-19

Base Pay Range: $27.08/hr. - $51.92/hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). 

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Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offering