Senior Administrative Assistant

Location Designation: Hybrid - 3 days per week 

 

When you join New York Life, you’re joining a company that values development, career growth, collaboration, innovation, and diversity & inclusion. We want employees to feel proud about being part of a company that is committed to doing the right thing. Through various resources and programs, you can grow your career while developing personally and professionally.

 

**This role is located at the New York City Home Office at 51 Madison Avenue, New York, NY, and the position will follow a hybrid work schedule (3 days onsite / 2 days remote).**

 

Role Overview:

The Senior Administrative Assistant position will support the Purchase Experience Chief Operating Officer. This role requires strong verbal and written communication skills, attention to detail, flexibility as priorities change, and the ability to handle highly confidential information. The candidate must have capacity to work independently, and effectively interact and partner with Senior Executives, their assistants, and employees at all levels of the organization. The Senior Administrative Assistant will operate in a fast-paced environment, handling various requests simultaneously. The ideal candidate should be proactive, organized, and a team player.

 

What You’ll Do:

• Manage calendar and daily priorities for executive, including heavy calendar/meetings coordination, while proactively managing scheduling conflicts
• Handle all tasks in a timely, proactive and professional manner
• Manage travel arrangements, travel expense reporting, and invoice processing in a timely and accurate manner
• Handle phone and email inquiries and meeting requests 
• Plan and arrange meetings, conferences, and events (on-site, off-site, and virtual), with high attention to detail and follow-up
• Collect meeting topics/items and distribute agenda for regular team meetings
• Arrange large meetings and manage meeting set-up and logistics (room reservations, catering, IT, AV)
• Gather and ensure the availability of all meeting materials for executives
• Assist with new hire onboarding for the department (facilitating internal moves, coordinating technology, etc.)
• Create, review and/or revise documents, presentations and/or reports on behalf of executives
• Maintain supplies and handle other administrative duties for the department as assigned

 What You’ll Bring:

• 3-5 years administrative experience assisting a senior level executive in a corporate environment is preferred
• Bachelor’s Degree preferred
• Detail oriented with strong follow-up and organizational skills
• Driven, self-starter who can anticipate and proactively address issues
• Ability to multi-task and set priorities; flexibility in a fast-paced environment
• High level of professionalism with strong interpersonal skills
• Demonstrates initiative, exercises good judgment and makes appropriate decisions
• Excellent written and verbal communication 
• Team-oriented and collaborative, with the ability to work independently
• Solid ability to problem-solve
• Ability to maintain confidentiality and accuracy of data
• Proficient in Microsoft Office Suite, along with Teams, Zoom, or other digital communication platforms and systems

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Pay Transparency

Salary Range:  $52,500-$90,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also b