Self-Direction Lead Payroll Specialist

Description

Purpose:

The Lead Self Direction Payroll Specialist will be the primary contact/support for all payroll related matters. The Lead SD Payroll Specialist will assist the Payroll Department in effectively, efficiently and confidentially processing payroll and all payroll accounting tasks. To ensure compliance with laws, policies and procedures as they relate to payroll. The Lead SD Payroll Specialist will assist agency payroll as needed.

Status: Non—Exempt

Qualifications:

• High School Diploma/GED required, Associate Degree preferred.
• 1 year of payroll experience preferred.
• Effective organizational, time management and math skills.
• Strong organization skills with a keen ability to prioritize and multi—task. Detail oriented.
• Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
• Demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
• Proficiency in Microsoft Word and Excel.
• Adherence to Agency policies including Attendance Policy.
• Valid NYS Drivers’ License, acceptable to Agency insurance standards preferred, maintain valid insurance and provide insurance card if you use your own vehicle.
• Effective communication skills.

Responsible To: Director of Self— Direction Payroll/ SD Payroll Supervisor

Requirements

Physical/Cognitive Requirements:

• Sitting for extended periods of time.
• Use of computer, and/or writing for extended periods of time.
• Ability to remain calm in stressful or demanding situations.
• Ability to perform multiple tasks.
• Bending, reaching, pushing, and pulling in the course of filing.
• Adherence to Agency attendance policy.

Essential Functions:

• Assist in processing all agency payroll in the payroll system, including the proper garnishments and deductions and the calculation of FLSA overtime.
• Train employees of AIM Services in payroll time/attendance system.
• Maintain all employee payroll records and distribute Payroll checks, ensuring confidentiality.
• Track, calculate and pay longevity and/or merit increases, including the calculation of retro overtime where applicable.
• Perform customer service functions by answering employee requests and questions.
• Process related accounts payable as needed.
• Ensure the accuracy of all information input into the payroll system including, but not limited to, payrates, dates, benefit start dates and deductions, on—call payments, garnishments, etc.
• Maintain all time sheets, employee payroll records, etc. in a secure area ensuring confidentiality per Federal and State retention regulations.
• Distribute payroll, addressing questions, concerns and taking appropriate corrective actions.
• Audit payroll/benefit actual deductions against the third party benefit administrator‘s files.
• File papers and documents into appropriate employee files. To perform paper and system audits as necessary.
• Educate staff in utilizing the eVero application to punch in and out when providing supports. To discuss any payroll related concerns with staff via phone or email.
• Assist with Paylocity data entry of entering staff, individuals, old pay and any other functions of the system.
• Assist with completion of pay period, audits for completion, pulling spreadsheets, and uploading payroll into Paylocity.
• Any and all other related duties as assigned/requested by supervisor.