Secretary Associate
State of MaineAbout the role
Location: Augusta,Maine,United States
Department of Public Safety - Gambling Control Unit
Job Class Code: 6558
Grade: 15/Administrative
Salary: $18.27-$26.32/Hour
Location: Augusta
Opening Date: June 18, 2025
Closing Date: July 3, 2025
The Secretary Associate position provides administrative support to the Executive and Deputy Director as well as the Gambling Control Unit. Successful Secretary Associates are consistently detail oriented, possess strong customer service, organization, time management, communication, teamwork and analytical skills with proficiency in the state system Advantage.
Primary responsibilities include:
- Schedules meetings with the Executive and Deputy Director having control of both calendars.
- Processes documention in Advantage to include but not be limited to contracts and processing invoices.
- Schedules, notices and take minutes of Board meetings.
- Independently compose, review, edit and /or approve coorrespondence.
- Liaise between supervisor and internal and external sources on key matters.
Skills or knowledge required:
- Proficient in the use of Advantage.
- Receive and greet visitors and determine customer needs.
- Direct incoming calls, mail and email correspondence.
- Ability to examine documents/information, determine facts, detect errors and irregularities, and make corrections as authorized.
- Ability to create and use varied correspondence formats and compose standard business correspondence.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Secretary.
Contact information:
Questions about this position should be directed to Milton Champion 207-626-3901 milton.f.champion@maine.gov
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the
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