RRS Office Coordinator

Description

   

Work Hours: 8:30 a.m. - 5:00 p.m. Workdays: Monday – Friday (weekends/evenings as needed)Location:   5315 Summit Pkwy  | San Antonio, TX 78228

Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love.

Summary: The Office Coordinator plays a key role in ensuring the smooth and efficient operation of daily office activities and reports to the Office Manager. This position serves as the first point of contact for staff, visitors, and vendors, providing excellent customer service while managing administrative and operational tasks. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment.

Position Responsibilities:

· *Assist in overseeing daily operations, including tracking agency vehicle usage and monitor any maintenance needed for vehicles.

· *Assist with scheduling meetings, booking conference rooms, and coordinating calendars.

· *Assist in managing incoming and outgoing mail, including collecting and delivering mail/payments from the home office to the CCAOSA headquarters and distributing to designated staff.

· *Monitor and order office supplies, ensuring inventory is stocked, including general office, breakroom, vehicle and storage room supplies.

· *Coordinate with vendors for office equipment maintenance and repairs.

· *Assists with food pantry & clothes closet including receiving and sorting all donations and track its value and quantity given to clients, ensuring client demographics are captured and services rendered are entered into the agency database; complete all required documentation for donations provided.  

· Manage incoming and outgoing mail, packages, and deliveries.

· Help coordinate special projects or events, ensuring deadlines are met.

· Assist in planning and executing office events, meetings, and trainings.

· Must complete all required professional development assigned in a timely manner.

· Adherence to the Code of Conduct and the Faith and Moral is mandatory.

· Must be sensitive to the service population’s cultural and socioeconomic characteristics.

· Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

· Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.

· Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.

· Other duties as assigned by RSS Employment & Youth Mentoring Program Director.

Competencies:

Teamwork

Thorough

Adaptability

Managing Change

Customer Service

Requirements

  

Minimum Qualifications:

· Education

o Associate’s degree preferred but not required; or equivalent of 1-year experience in a social service environment that demonstrates a sensitivity and appreciation for diverse cultural populations.

· License and Credentials

o Reliable transportation

o Valid driver license

o Valid vehicle insurance

o Must have clean driving record

Minimum Knowledge and Skills:

· A solid grasp of data entry software such as excel and adobe.

· Knowledge of Program Manuals and Operational Guidelines.

· Skilled in using personal computer, various software, email and internet

· Must be detail oriented, organized, self-motivated, work well independently and on a team.  

· Must have good written and verbal skills.

· Must have good critical thinking and problem-solving skills.

· Bilingual is a plus but not required

 

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the