Road Project Manager

Project Manager (Part-Time)

The Road Project Manager is a part-time professional services role responsible for planning, coordinating, procuring, and overseeing roadway maintenance and improvement projects on behalf of the Association. The position provides technical expertise and end-to-end project management support to ensure road projects are properly scoped, competitively bid, contractually executed, and validated for quality and compliance.

The Road Project Manager works under the direction of Association management and provides recommendations to the Board but does not independently authorize expenditures or execute contracts.

Scope of Work and Responsibilities

Project Planning and Scoping

• Review and organize roadway inventory information, including street names, sections, limits, and affected addresses provided by the Association.
• Analyze roadway segmentation where streets span multiple sections or where partial roadway segments are included.
• Define project limits, assumptions, and constraints necessary to develop accurate bid documents and contracts.
• Develop and document the technical scope of work for roadway improvement projects, including materials, methods, performance standards, and acceptance criteria.

Documentation and Draft Development

• Prepare preliminary and final draft project documentation for review by Association management and Board representatives.
• Compile roadway data, maps, spreadsheets, and reference materials into coherent bid-ready documentation.
• Revise scopes, specifications, and exhibits based on management and Board feedback.

Bid Process Oversight

• Develop and manage the competitive bidding process for roadway projects.
• Respond to bidder questions and issue clarifications.
• Coordinate site visits when required.
• Receive, review, and analyze contractor bids for completeness, compliance, and responsiveness.
• Prepare comparative bid analyses and cost evaluations.

Vendor Evaluation and Recommendation

• Evaluate contractor qualifications, experience, pricing, and proposed methodologies.
• Negotiate contract terms, scope clarifications, and pricing adjustments with vendors as directed.
• Provide written recommendations identifying the preferred vendor and the basis for selection.
• Support Association management during final contract execution.

Construction Oversight and Project Administration

• Oversee roadway construction activities to ensure compliance with approved contract documents and specifications.
• Serve as the primary technical point of contact between the Association and contractors.
• Monitor project progress, sequencing, and coordination.
• Review contractor submittals, schedules, and change requests.

Testing, Inspection, and Validation

• Coordinate and oversee required testing and inspections.
• Verify that completed work meets defined scope, specifications, and performance criteria.
• Document deficiencies, non-conforming work, or incomplete items.

Quality Control and Acceptance Authority

• Recommend acceptance or rejection of completed work based on contract compliance.
• Require corrective actions or rework when work does not meet contractual requirements.
• Confirm final completion and readiness for project closeout.

Financial and Change Management Support

• Review and validate contractor pay applications.
• Evaluate and negotiate change orders.
• Advise Association management on budget impacts and risks.

Communication and Reporting

• Coordinate regularly with Association management regarding project status and risks.
• Provide updates suitable for Board review and decision-making.
• Maintain organized project records and correspondence.

Qualifications

Project Mgmt Cert