Residency Coordinator

University of Colorado Anschutz

Department: Orthopedics

Job Title: Residency Coordinator (OPEN RANK)

Position #: 00823390 – Requisition #:40487

Job Summary:

The Program Coordinator (PC) exercises a high degree of discretion, independent judgment, analytical skill, and personal accountability in managing the day-to-day administration of the ACGME-accredited Orthopedic Residency Program. The PC is responsible for a broad range of academic, administrative, managerial, and student services functions, including accreditation compliance, regulatory reporting, resident support, recruitment, educational programming, and program operations. The PC works collaboratively with the Program Director (PD) to maintain educational excellence, ensure compliance with ACGME and institutional requirements, and implement processes that support the program’s strategic goals.

The PC serves as the central liaison among the PD, residents, faculty, Graduate Medical Education (GME) Office, participating training sites, and institutional departments. This role requires the ability to analyze complex information, manage multiple priorities, resolve issues independently, and make informed decisions that impact program effectiveness and accreditation status. Through effective communication, leadership, and collaboration, the PC provides essential coordination and oversight for the residency program and represents the Department of Orthopedics, the School of Medicine, the GME Office, and the University of Colorado in support of the program’s mission and success.

Candidates hired at the Principal Professional level are expected to act as a Subject Matter Expert in the areas of medical residency coordination and graduate medical education (GME) as it relates to medical residency.

Key Responsibilities:

Specific Duties – Program Director Support 10%

• Coordinate/Facilitate Annual Program Evaluation meeting

• Clinical Competency Committee

• Program Evaluation Committee

• Track post‐graduate survey results for the program, with summary data tables and information as needed

• Program Letter of Agreement – maintain current for every rotation site

• Annual Program Policy Review – assist PD with updating/creating, distributing, interpreting and enforcing program specific policies

Maintain and Monitor ACGME Accreditation Requirements:20%

• Enter/Maintain Information in WebADS

• ACGME Case Logs

• ACGME Milestones (Semi-Annual)

• ACGME Resident & Faculty Surveys

• Summative Letters

• Schedule and prepare semi‐Annual Meetings between Program Director and Resident

Recruitment:20%

• AAMC GME Track / FREIDA Updates

• ERAS/Thalamus– set‐up, download applications

• Manage annual residency recruiting activities such as scheduling of candidates, daily preparation and set up, document preparation, follow up communication during interview season, maintain interview feedback data in timely manner

• Prepare infor