Research Quality Analyst

Department:

85000 Wake Forest University Health Sciences - Academic Deans Office

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

M-F 8-5PM

Pay Range

$32.45 - $48.70

Major Responsibilities:
Manages and tracks research accounts receivable (A/R)
7)Support resolution of billing and payment issues with appropriate parties

8)Draft correspondence related to financial management of research activities

9)Other responsibilities as identified by Director of Research Operations

1)Ensure timely collection of research A/R by developing and leading collection processes and related SOPs

2)Oversee processing of accounts payable and identify opportunities for cost-savings

3)Enter event schedules, budgets, billing plans, and other financial information into the clinical trial management system

4)Support invoicing of sponsors for necessary visits, procedures, invoiceables and additional payments

5)Work collaboratively with research administration, finance and billing to ensure patient accounts are accurately billed (i.e., research, standard of care, Medicare)

6)Assist with aged receivables and final reconciliation of payments

Supports research billing processes and compliance
1)Develop and/or assure quality of Medicare coverage analyses including billing grid to determine research related versus routine care costs within the study protocol in coordination with the investigator and study team by reviewing study protocol, contract, budget and informed consent

2)Monitor compliance with clinical research billing, including participating in billing process committees (as assigned), assisting with internal audits of billing processes and study finances, resolving discrepancies and critically analyzing errors in order to develop solutions and improvement plans

3)Update clinical trial management system with relevant billing information

4)Support the tracking of research subjects in clinical trial management system or database to ensure patient accounts are accurately billed (i.e., research, standard of care, Medicare)

5)Work closely with research coordinators to track research subjects and ensure study visits are captured to facilitate sponsor invoicing

6)Follow operational procedures and policies to facilitate accurate and timely clinical research billing

7)Review patient research bills against contracted terms with each sponsor

8)Back-up Research Operations Analyst in registration process for patients as research subjects at time of enrollment and the removal of research designation when subjects complete the study

9)Work collaboratively with finance and billing departments to ensure accurate billing for research subjects

10)Prepare necessary documents for Medicare Administrative Contractor submissions

Oversees financial and administrative matters related to research. i. Work with Director of Research Operations to develop central research office budget ii. Review monthly budget variance for each research site/facility iii. Review monthly expenses for each site/facility iv. Negotiate research services pricing contracts with all affiliated entities v. Oversee execution of appropriate financial transfers with supporting documentation vi. Provide requested information to accounting to support timely month-end financial close vii. Develop and utilize financial monitoring tools performing quantitative analysis against datasets/historical data and provide decision support in interpretation of trends and variance analysis
1)Complete and/or process initial billing grid and coverage analysis to determine research related versus routine care costs within the study protocol in coordination with the investigator and study team

2)Review study protocol, contract, budget and informed consent in development of Medicare coverage analysis and billing plan

3)Monitor compliance with the clinical research study budgets, regulations, and internal policies, including assisting with internal audits of processes and study finances, resolving discrepancies and critically analyzing errors in order to develop solutions and improvement plans

4)Prepare necessary documents for MAC submissions

5)Support the tracking of research patients in clinical trial management systemor database to ensure patient accounts are accurately billed (i.e., research, standard of care, Medicare)

6)Works closely with research coordinators to track research patients and ensure study visits