Jobs and Careers

Registry Administration Assistant (356595)

United Statesfull_timeVerifiedPosted 3 Nov 2024

About the role

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Period of Appointment

Until 7 August 2025.

Hours per fortnight

73.50 hours per fortnight - flexible options available.

Duties

• Undertake general administrative and clerical functions associated with the day-to-day operations of the Hobart Civil, Criminal and Probate Registries including:
• Complying with any reasonable directions given by senior officers in the Court Registries.
• Entry, retrieval and searching of information and events from the case management system of each Registry.
• Receiving, vetting and issuing documentation lodged in the Court Registries.
• Responding to general counter and telephone enquiries.
• Collection, sorting and distribution of mail.
• Archiving of records.
• Assist the listing clerk with the maintenance of court diaries.
• Undertake other duties as may be required from time to time including providing assistance in the other areas of the court as required. • Contribute to the achievement of team objectives by working in a small multi-skilled team.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.