Regional Sales Assistant

Company Description

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all – while minimizing the use of land and other agricultural inputs. Syngenta Crop Protection keeps plants safe from planting to harvesting.  From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold. Syngenta Crop Protection is headquartered in Switzerland.

Job Description

To ensure support to Sales organization team and optimally carried out all administration and communication. Provide services to customers & sales team to support the business managed effective and efficiently in line with the company policy.

Accountabilities:

• MAINTAIN & ENSURE EFFECTIVE & EFFICIENT SUPPORT TO SALES DEPT. IN ALL ADMIN. WORK : Provide support in all administration work and communication in sales dept and across dept.
• EXPENSES CLAIM AND BUSINESS ADVANCE : Ensure that claims are supported by adequate supporting documents, valid, accurate, properly classified, Ensure that BA & operational  claims comply with the existing  LOA and the existing  company regulation, Follow  up immediately and ensure problem/unclear situation are solved-coordination with head office
• CLEAR DOCUMENTATION : All data in Sales Dept. Maintain effective, efficient filing and retrieval system.
• DATA & REPORTING :  Ensure that all required data and report are manage and reported within time line (i.e: forecast, sales retailer, channel stock, KAM, promotion material, deployment staff, sample data, asset, staffing), Ensure that all administration in region - related to MBR reports, regional forecast, sample, sales dealer to retailer, stock channel, cost spending, file data & retrieval, staffing, company asset are within the company LOA, following company policy and well managed within time frame.
• REBATES : Ensure accurate, reliable and valid document for submission. To follow Rebate policy, Prepare settlement proposal for RSM. Consolidation with CS for final realisation.
• TICKETING, MEETING ARRANGEMENT : Provide travelling & meeting arrangement for Sales organisation (especially for the Sales Manager, Business Managers) and help necessary request from field force in region.   
• CONTACT POINT OF ENQUIRIES IN REGION  -  for Internal and External Customer; ensure that all enquiries from internal and external customer are received, follow up and solved.

Qualifications

Essentials Knowledge & Experience:

• Bachelors Degree in Business Administration / Secretary Academy.
• Able to operate at least Ms.Excel, Ms.Word, Ms. Powerpoint. Fluent in English both in written and speaking.
• 2-3 years experience and strong background in administration and or secretarial work.
• Responsible, matured, strict and has good interpersonal skills. Time Management and Accurate. Open minded, customer focus.