Regional Project Administrator

Overview

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for an experienced Regional Project Administrator to support our Western North America operations. The position can be based in one of our western or central region offices, including Oakland, Los Angeles, Costa Mesa, or San Diego, CA; Lakewood or Greenwood Village, CO; Chicago or Oak Brook, IL; Seattle or Bainbridge Island, WA; or other office locations within the central or western regions. In this role, you will partner with the Regional Financial Manager (RFM) to oversee and organize all activities for both primary and satellite offices. The Regional Project Administrator ensures that PA processes align with company standards, offers suggestions for improving these processes, and helps resolve challenges. You’ll advise Project Managers and Project Administrators (PAs) on financial aspects of projects, such as contracts, profitability, change management, and best practices. Additionally, you’ll supervise and support daily tasks performed by PA staff, ensuring compliance with corporate finance and accounting practices and procedures. The ideal candidate can prioritize multiple requests, adapt to shifting workloads, and demonstrate outstanding organizational skills.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

• Oversee project initiation, billing and collection functions in a regional operations ensuring timeliness and accuracy; Ensure PA staff meet monthly billing objectives and timelines.
• Directly or indirectly manage PAs in the designated Region. Mentor staff on compliance with policies and procedures, monitor compliance with the same, and correct performance deficiencies; Review performance and compensation of subordinate staff on a timely basis; obtain prompt approval of compensation increases for subordinate staff.
• Maintain contact with clients’ business offices to confirm timely receipt of invoices and supporting documentation and work to resolve issues to ensure payment of invoices on a timely basis.
• Ensure established systems are maintained by project managers to update status, budgets, earned value analysis and other project related data on a regular basis.
• Develop and/or assist with training for professional staff, PMs and PAs on Corporate accounting and project management policies and procedures.
• Collaborate with regional leadership, project managers, and the Regional Finance Manager on key financial matters—such as cost accruals for lump sum projects, work in progress (WIP), challenging accounts receivable, and revenue recognition—to ensure compliance with established regional standards.
• Comply with the requirements of the company’s risk management program, remain alert to potential loss situations and bring to Regional Finance Manager’s attention.
• Supervise revenue review process for the region, working with PAs to identify variances, cost accruals and/or potential revenue sources (e.g. cash receipts, earned value).
• Generate reports to aid in tracking and analyzing financial data for the Regional Finance Manager, Operations, and department managers, including but not limited to profitability, productivity, accounts receivable, backlog, etc.
• Prepare project, financial, cost analysis or additional management reports as requested.
• Assist Regional Finance Manager with analysis of monthly financial reports focusing on revenues and expenses versus budgeted forecasts; identify large variances and perform research to determine cause and potential correction, if necessary; report to the Branch Manager and Regional Finance Manager any issues of variations from standards or expectations.
• Work with the Regional Finance Manager to develop the yearly budget for the Region for approval by regional leadership.
• Review monthly financials for accuracy related to accruals, allocations, revenue and expenses. Assist the Regional Finance Manager where needed to ensure accurate financial reporting.
• Tr