Receptionist & Office Support Assistant

Overview

The Caine School of the Arts is seeking a detail oriented, proactive, and service focused individual to support daily office operations and ensure the smooth functioning of the School of the Arts. This position serves as a key point of contact for students, faculty, staff, and visitors while providing essential administrative and event support.

 

Schedule: 1:00–5:00 p.m. Monday–Friday, with flexibility

Responsibilities

Reception & Office Support

• Answer and route incoming phone calls
• Greet and assist visitors
• Sort and distribute mail
• Collect checks for Caine School Business Services Personnel
• Make copies and scan documents
• Maintain office supply inventory
• Update and distribute directories
• Send school wide emails to students, faculty, and staff as requested
• Support college events, including occasional travel as well as evening and weekend work
• Submit and manage Caine School Surplus requests
• Additional duties as assigned

School Website Management

• Serve as the primary liaison between the Caine School and the IT website team
• Keep differential tuition pages, and other Caine School website content up to date
• Update directories, deadlines, and other key information
• Prepare content for posting and coordinate with IT for publication
• Review Caine School and associated web pages and notify appropriate personnel when content needs updating
• Additional duties as assigned

Differential Tuition & Visiting Artists and Scholars Series

• Collect and upload proposal materials to Box
• Collect and upload follow up reports for VASS and Differential Tuition Student Travel programs
• Update differential tuition project signage as necessary
• Additional duties as assigned

Student Support

• Collect Summer Arts Research Grant and URCO Grant proposal submissions
• Maintain, stock, and organize the School of Arts food pantry
• Additional duties as assigned

Qualifications

Minimum Qualifications

• Minimum of 1-year related office experience
• Reliable, professional, and highly organized
• Strong verbal, written, and interpersonal communication skills

Knowledge, Skills, and Abilities

• Ability to work independently and collaboratively
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Word and Excel; ability to learn additional database systems with training
• Strong clerical and record keeping skills, including familiarity with filing and information management systems
• Ability to operate standard office equipment (copiers, phone systems, printers, etc.)
• Ability to maintain confidentiality and handle sensitive information appropriately

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

**Document size may not exceed 10 MB.**

Advertised Salary

$15/hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join th