Receptionist

Job Description:

JOB PURPOSE: 

Provide clerical and administrative support to the operations and support departments at the respective plant.  Answer phones and direct calls, greet visitors, schedule meetings, & provide customer service/support to office staff.    

DESCRIPTION OF ESSENTIAL DUTIES: 

• Manage/screen multiple (currently 12) incoming phone lines in a professional and courteous manner always. 

• Direct calls, page staff, take & deliver phone messages. 

• Professionally greet visitors including customers, employees, vendors, clients, and applicants 

• Maintain visitor/security card/client log in sheets. 

• Manage Certificate of Liability forms for critical suppliers, vendors, & employees 

• Manage company Driver’s logbook by obtaining drivers licenses and proof of insurance. 

• Operate office equipment: printers, scanners, laminators, and fax machines. 

• Reserve conference rooms/set up for meetings. 

• Organizes and schedules office activities, including meetings, and conferences, as well as department/plant activity assistance as needed. 

• Coordinate, order and pick up lunch for occasional meetings such as Years of Service, Department Meetings, and Customer visits.  Assist with set up/tear down for various meetings (sales meetings, plant/department meetings, and other guest meetings). Reserve facilities for company functions 

• Assist applicants in the application process.  Connect interviewee with appropriate manager/supervisor. 

• Schedule interviews, conduct interview paperwork/personality testing with candidates, prepare bump caps for new employees. 

• Maintains office supply and plant apparel inventories regularly. 

• Collaborates with other office assistants and cooperates with executive assistant to handle requests from Senior Managers. 

• Support staff for other departments as needed for projects, tracking, etc. 

• Make travel/hotel arrangements as needed. 

• Provide customer service to production staff, connecting them to the appropriate department, replacing and ordering supplies, etc. 

• Creates purchase requisitions for office, cleaning, safety supply orders and research new deals and suppliers for cost savings. 

• Pick up break room supplies, occasional QA supplies, Kleenex (etc.) from local vendors as needed. 

• Maintain petty cash. 

• Send out employee Birthday/Anniversary cards   

• Picks up, drops off, sorts, and delivers mail daily to/from Post Office and runs other errands as needed. 

• Coordinate items for delivery for couriers   

• Water plants 

• All other duties as assigned. 

QUALIFICATION REQUIREMENTS: (To perform this job successfully, and individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required).