Purchasing Manager

GENERAL SUMMARY:

Establish a purchasing system of procedures and controls to ensure accurate, complete, timely, and economical purchasing of all materials, parts, and supplies.

 

• Develop levels of purchasing authorization.
• Ensure proper authorization and usage of Purchase Order forms.
• Develop a system to monitor quantities of supplies and materials on hand and generate re-orders as necessary.
• Develop and utilize a database to ensure that we know where we purchased and can purchase each item and how much we were quoted and paid.
• Organize equipment documentation to ensure that we obtain warranty parts when possible and correct parts the first time.
• Develop a follow-up system to know the current status of each purchase order.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each of essential functions/duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

ESSENTIAL JOB FUNCTIONS:

• Ensure that all material is properly received and that each invoice is properly authorized prior to payment.
• Compare pricing and negotiate discounts to get the quality we need as inexpensively as possible.
• Coordinate all metals purchases with Customer Service and Accounting to ensure accuracy and profitability.
• Ensure that all of the correct accessories, tooling, and other supplies are on site as needed for all customer orders.
• Review all customer orders for accessories and other items that may need to be procured in order to complete the order.
• Ensure adherence to specifications for purchased supplies, tooling, and accessories prior to the time such items are needed in production.
• Procure all necessary services for production and maintenance.
• This includes gold plating, die cutting, roll grinding, contractors, etc.
• Develop a means of ensuring that all necessary services are being arranged in a timely manner, that quoted prices and timetables are being followed, and that services rendered meet our specifications and expectations.
• Ensure adequate supplies of base metals when necessary with acceptable lead times.
• Ensure an adequate supply of all parts and supplies for machinery and for all departments.
• Create and maintain accurate inventories of accessories, machinery parts, and critical supplies
• Keep administrative and operational management apprised of status of ordering, problems, resolutions, expected delivery times, etc.
• Develop a weekly reporting mechanism to convey status of purchasing issues.
• Take advantage of negotiated pricing, economic order quantities, blanket orders, and shipping discounts (including using our own accounts) whenever feasible.
• Establish a clear procedure for obtaining parts and supplies from local suppliers, including setting up accounts for convenience and managing who will go and when pick-ups will be made by Sunshine personnel.
• Assist in the development of a formalized job description for Purchasing Manager.
• Perform “other duties as assigned”

 

KNOWLEDGE, SKILLS AND ABILITIES:

• Results driven with a can-do attitude, collaborative style and high-energy approach
• Ability to influence across organizational boundaries to build consensus and drive action
• Strong analytical and problem solving capabilities
• Good computer skills
• Manufacturing knowledge
• Ability to work with minimal supervision
• Ability to communicate with all departments, co-workers and business contacts in a courteous and professional matter. Must be a team player
• Must be self-motivated
• Must be able to work weekends, holidays and overtime as needed.
• Must be able to fill in for Shipping/Receiving as needed and perform all necessary functions of that position as well.

 

EDUCATION AND EXPERIENCE:

Some College and/or two years related experience and/or training, or equivalent combination of education and experience. Knowledge of Shipping/Receiving and Inventory Control. Manufacturing and forklift experience preferred.

 

LANGUAGE SKILLS:

 Standard language unless something more is required.

Ability to read, write, do basic math, and communicate effectively.

PHYSICAL REQUIREMENT:

The physical demands described here are representative of those that must be met by an Employee to successfully perform