Purchasing Coordinator - Corporate - DFW

Description

Position Summary

The Purchasing Coordinator is responsible for organizing and supervising purchasing efforts for the Company; coordinating daily activities in purchases for day to day operations and capital expenditure projects; administering contracts throughout their life cycle; ensuring compliance and performing strategic procurement activities and negotiations to ensure the Company can achieve best pricing and quality of services and products.

Responsibilities

• Coordinate the procurement process for both competitive bidding and competitive negotiations, and assists departments, and purchasing staff with process compliance.
• Source and identify quality suppliers for all goods and services required.
• Annual bidding for key services and products used regularly in the site operations and repositioning efforts.
• Pricing and commercial conditions negotiation for different agreements
• Prepares procurement documents (i.e., RFPs, RFQs, Contracts, Amendments, Renewals, etc.)
• Facilitates, coordinates, and participates in the evaluation of proposals and in negotiations with vendors.
• Reviews and modifies, as needed, specifications, purchase orders, contracts, change orders and related documents.
• Follow supply chain and market conditions to ensure suppliers maintain proper stock for critical goods.
• Communicate with vendors by phone and/or email to follow up on as well as educate internal parties regarding order status.
• Communicates verbally and in writing with management, co-workers, other entities, vendors, contractors, the general public and suppliers to establish and maintain effective working relationships.
• In coordination with purchasing party, develop scope of work for specific projects.
• Prepare and update system shopping catalogs to facilitate on-site operations.
• Provide support throughout the contracting process, as well as coordinating of contracts post-execution.
• Provide general department support and other duties as assigned.
• Document and communicate relevant procurement process.

Key Performance Indicators

• Vendor compliance
• Procurement process compliance
• Supplier availability
• Cost Reductions
• Purchase order cycle time

Requirements

Qualifications

• College degree, preferably Business Administration
• Well organized with attention to detail
• At least four years of experience in procurement
• Strong organization skills and excellent verbal and written communication skills
• Results-driven
• Excellent analytical thinking and problem-solving capabilities
• Proficient with Microsoft Office Suite (including Microsoft Excel, Outlook and Teams) required Ability to work in a fast-paced environment with changing deadlines.
• Engaged and collaborative team player with high energy and strong
• Proficient in English
• Ability to travel to the USA