PT Administrative Specialist - Clinical Support

Job DetailsJob Location: East Hartford, CT - East Hartford, CT 06118Position Type: Part TimeThe mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose:

The Part-Time Administrative Specialist– Clinical Support provides administrative and operational support to the Clinical Coordinator to facilitate the effective management of clinical placements and practice experiences. This position focuses on scheduling coordination, database management, documentation processing, communication support, and general clerical duties related to clinical operations. The role does not secure placements independently but supports the coordination process to ensure timely and accurate completion of clinical requirements. This position requires frequent travel to clinical sites throughout CT.

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Administrative & Database Support

Maintain and update the clinical site database (e.g., Exxat or related systems)
Enter, track, and audit student placement data for accuracy
Maintain and track clinical hours for all students; assist in tracking didactic hours as needed
Train faculty on clinical tracking systems and ensure databases and required paperwork are up-to-date
Generate reports related to clinical placements as requested
Maintain electronic and physical records in accordance with institutional policies
Assist with monitoring clinical deadlines and tracking required documentation.

Student & Faculty Communication Support

Send deadline reminders and standardized communications to students and faculty as directed by Clinical Coordinator or Program Director
Assist in communicating clinical placement details to students and faculty as directed by the Clinical Coordinator
Draft routine correspondence to clinical agencies and preceptors
Support communication regarding changes in clinical schedules when directed.

Documentation & Onboarding Support

Assist students and faculty with onboarding documentation for clinical rotations
Track receipt of required student onboarding materials (i.e. CPR certificates, vaccinations, etc.) and follow up as needed
Prepare forms and documents used in communication with agencies and preceptors
Support compliance documentation preparation under coordinator direction.

Operational & Cross-Training Support

Provide administrative support for clinical placement meetings and events
Cross-train with other Administrative Assistant team members to provide backup support as needed; such as assisting in tracking didactic/classroom hours
Perform additional administrative tasks as assigned by the Clinical Coordinator or Program Director.

Other Functions: 

Performs similar or related work as required, directed or as situation permits
Continues professional development and training; keeps current with trends
Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

Demonstrated commitment to promote diversity, equity, and inclusion, and work in an environment in which all members of the University community are treated with respect and dignity
Computer- Word and Excel skills
Organizational skills
Self-motivated; ability to function independently
Effective communication skills
Time management skills
Ability to handle confidential information with discretion
Strong data entry accuracy and recordkeeping skills
Ability to work collaboratively with students, faculty, and clinical partners
Primarily office-based with extended periods of computer work
Occasional interaction with students, faculty, and external clinical partners.

QualificationsMinimum Required Qualifications:

Education, Training and Experience:

High School graduate
Customer service skills and related work experience is preferred

Preferred Requirements:

Experience in higher education or healthcare settings
Experience working with clinical tracking systems
Experience supporting compliance or documentation processes

Special Requirements:

Valid Driver License & Insured Vehicle
Travel to clinical sites will be expected

Physical and Mental Requirements: 

Work Environment 
None       
Under 1/3
1/3 to 2/3
Over 2/3


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