Property Associate

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are currently seeking a Property Associate to join the JLL Property Management team. The Property Associate will play an integral role in the management team. Duties are more specifically detailed below.

Estimated total compensation for this position:

$26-27/hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Shift:

Monday through Friday, 8am-5pm

ESSENTIAL FUNCTIONS
•    Management Audit/CEP – Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually in the assigned categories.  PA has full responsibility for all audit related requirements in the assigned categories. 
•    Operations Audit – Assist engineering staff in preparation of annual Operations Audit.
•    Budget Preparation – Assists team members with budget preparation for the property as requested by AGM/GM. 
•    Contract Management – PA has full responsibility for all facets of contract management in all assigned contracts, this includes however not limited to bidding, day-to-day management of service including scheduling and managing monthly meetings.
•    Back up to TSR when TSR is on PTO. 
•    Lease Abstract – primary responsibility to prepare all lease abstracts.
•    Update and file all documents for Vendors and Customers in electronic files and hard copy if applicable to ensure that contract and lease administration files are accurate and up to date.

 
ACCOUNTING 
•    Accounts Payables – Property Administrator is responsible administrating AP for the property when TSR is on PTO
•    W-9’s – responsible for obtaining W-9 forms when TSR is on PTO.
•    Accounts Receivable – Print aged Delinquency report on the designated day each month. PA is responsible for following up with tenants and sending delinquency letters for charges over 30 days old.  Report is submitted to Client weekly. 
•    Manual Adjustment Forms – PA prepares manual adjustment forms for Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys). TSR also completes this function.
•    Electric Consumption Tracking – Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units.
•    Responsible for monthly accounting accruals and work order reclasses.
•    Responsible for monthly reporting – executive summary and variance report.
•    Maintains accounts receivable, including following up with tenants as necessary on aged delinquency, submit to ownership weekly. 
•    Parking Taxes – Responsible for monthly parking tax calculation and coordination with parking vendor.
•    Responsible for monthly reporting to include accruals, executive summary, variance report and compiling final report for Client.
 
OPERATIONS
•    Tenant Service Request – PA is responsible for daily review of TSR’s noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc. 
•    Work with engineering staff to ensure discrepancies and address in next staff meeting.
•    Contracts – Draft contracts as requested by managers within 24-48 hours of the request for review by the manager.
•    Special Dumpster Request – If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup.
•    Lunch and Learn – PA is responsible for developing the monthly lunch and learn program to include – drafting plan for GM/AGM approval and coordinating monthly events and maintaining schedule.
•    Team Meetings – PA is responsible for managing the bimonthly team meetings, this includes developing agenda, leading the meetings and circulating notes within 24 hours of meeting. 
•    Responsible for weekly building inspections based on developed schedule.
•    Develop and manage annual operations schedule and review in each team meeting.
 

TENANT RELATIONS
•    Customer Service – Provide superior cus