Project Support Coordinator

GA-CCRi maintains and deploys production systems for users across the Intelligence Community, Department of Defense, and commercial industry. We build and develop best-in-class all domain and globally focused situational awareness capabilities that process petabytes of data from numerous streaming data sources in near real time. Our systems apply state-of-the-art algorithms and machine learning techniques to extract features and fuse data from multiple phenomenologies to form a rich live view of objects in the sky, on the sea, and on the ground. These analytics are designed to determine not just where something is, but what it is, where it's been and what it's doing. All of this "data to knowledge" is made available to end users in our own browser-based application for visualization, analysis, and understanding. We always want to do more, and that's where you come in!

DUTIES AND RESPONSIBILITIES:

This position is responsible for providing technical writing and direct assistance to the program and project manager(s). Ensures documents are developed in accordance with the requested specifications and contractual requirements. Researches, documents and develops detailed procedures, checklists, and other reports. Coordinates daily tasks requiring contact with internal management, staff, and possibly customers or officials. Has access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment. Communicates with administrative and management personnel to gather or convey relevant information. Initiates special reports and completes a variety of administrative assignments. Prioritize competing tasks, has excellent communication skills and problem-solving logic to anticipate issues and proactively create solutions.

Essential Functions

• Participates in developing and recommending new and/or modifications to documentation/communication policies and procedures
• Presents document(s) to program management staff, makes related presentations and assists in the document security classification process..
• Plans, coordinates and leads efforts of small-medium sized teams to complete projects
• Maintain Project calendar and mailing lists
• Coordinate travel estimates, and justifications
• Serve as a liaison between the project and the operations teams, including Human Resources and Security and Program onboarding
• Maintain Confluence page updates, including how-to's and contract deliverable calendars
• Ensures final materials clearly and effectively communicate the technical information and data
• Ensures accuracy of documents. Corrects technical and editorial errors and may participate in rewrites as necessary
• Takes meeting minutes, helps with meeting presentation materials
• Coordinate team lunches, customer visits and other project related events
• Interfaces with management, staff, and possibly customers and visitors to gather and prepare information relative to the manager's functions
• Coordinates the preparation and review of correspondence, reports, and presentations for internal audiences
• Plans, schedules and coordinates various organizational meetings and travel arrangements
• Tracks progress of delegated staff assignments and may coordinate activities between departments
• Maintains confidential and specialized files and/or records. Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to the manager or to other members of the organization
• May provide guidance and/or direction to other staff
• Serve as liaison between the project and security teams
• Assist with general onboarding and continual tasks
• Expected to work in a safe manner in accordance with established operating procedures and practices
• Our expectation that this person will work on-site 100% of the time.
• Other duties and responsibilities as expected.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Requirements

Essential Qualifications

Typically requires a high school diploma and two or more years of office administration experience, including experience supporting a management position.

Equivalent experience may be substituted in lieu of education.

Must possess:

• an understanding of the general and detailed aspects of the job;
• the ability to maintain the confidentiality of sensitive information;
• competent organization skills and ability to establish priorities;
• the ability to identify routine issues and explain and solve routine problems, or situations that require evaluation and interpretation;