Project Manager

About the Opportunity

JOB SUMMARY

The Northeastern University is looking for a highly organized, proactive Project Manager (PM) to support and manage executive priority marketing initiatives. The PM functions as a key partner and trusted collaborator to the team and Vice President for Marketing, ensuring the efficiency and effectiveness of assigned projects and executive’s operations. They will proactively support all daily business administrative responsibilities for the VP and manage the workflow of executive-level projects and others as assigned.

Key responsibilities include:

• Project Management: Oversee end-to-end project execution, including resource allocation, budget management, timeline development, and quality control. Monitor progress, manage deadlines, and communicate status to VP in a timely manner

• Executive Support: manage the VP’s calendar, prepare expense reports, and draft communications and presentations

• Communication: Serve as a point of contact between executive teams, internal teams, and external stakeholders

• Operational Efficiency: Improve workflows, streamline processes, and ensure the executive is poised to work most efficiently

• Prioritization: Set priorities and executing strategies for projects, ensuring alignment with departmental goals. Identify urgent issues, triage incoming requests, and protect executive time.

• Meeting Management: Organize agendas, capture key takeaways, and drive follow-ups.

• Confidentiality: Handle sensitive information with the highest level of professionalism and discretion.

 

This position is in-person on the Boston campus. Some out of business hours work may be necessary on occasion depending on needs and priorities.

MINIMUM QUALIFICATIONS

• 5+ years of experience in executive support and planning, organizing, and directing the completion of strategic projects for large organizations while ensuring goals are met

• Well-earned reputation as an organized, pragmatic problem-solver with the ability to anticipate needs, think critically, and operate with a high level of diplomacy and professionalism

• Ability to handle and manage many activities at once, with grace and effective prioritization

• A successful track record of working effectively and delivering results in a highly matrixed and fast-paced organization

• Outstanding verbal and written communication skills

• Agile thinker and executor with keen foresight who can pivot effortlessly

• A self-starter who can take the lead when necessary

• Ability to work independently as well as part of a cross-disciplinary team

• An unwavering spirit of optimism, collegiality, curiosity and humility

• Experience in higher education is not needed, nor is it desired.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Executive Support

• Manage the VP’s calendar, coordinate travel, prepare expense reports, draft communications and presentations

• Organize agendas, capture key takeaways, and drive follow-ups

• Identify urgent issues, triage incoming requests, and protect executive’s time

• Improve executive workflows, streamline processes, and ensure efficiency

• Other duties as assigned

Project Management

• Set priorities and executing strategies for projects, ensuring alignment with departmental goals

• Oversee end-to-end project execution, including resource allocation, budget management, timeline development, and quality control. Monitor progress, manage deadlines, and communicate status to VP in a timely manner

• Serve as a point of contact between executive teams, internal teams, and external stakeholders

• Other duties as assigned

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.  

All qualified applicants are encouraged to apply and w