Project Manager, Humanities & Sciences Division

The Humanities & Sciences project manager (PM) provides administrative support for the day-to-day operations of the division and its academic programs. Under the supervision of the Assistant Director, the PM assists with coordinating program events, projects and curricular operations. The project manager partners with the functional teams in Academic Affairs, which includes the Curricular Engagement & Graduate Relations Team; the Professional Engagement & External Partnerships Team; and the Academic Operations, Information Systems, and Curricular Management Team. All team members provide targeted administrative support and take on special projects as arranged with the AD and Divisional Dean. Project assignments may shift depending on the needs of the division and the College. Additional responsibilities and duties are enumerated in the “Main Responsibilities” section.

The H&S division administers three undergraduate degree programs, three graduate degree programs, and college-wide curricular programs that serve all CCA undergraduates, including Core Studios, Critical Studies, Critical Ethnic Studies, and college-wide minors. https://www.cca.edu/humanities-sciences/

MAIN RESPONSIBILITIES:

General Program Administration - 35%

• Process payments and purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees. Update budget ledgers accordingly.

• Participate in coordination and promotion of college-wide minors overseen by the H&S Division

• Assist with web and portal reviews and updates as needed.

• Maintain Divisional email lists, google groups (faculty, students, alumni, etc.) for respective programs.

• Liaise with other college offices and support-services as necessary.

• Maintain program files and archives. Assist with program portfolios in collaboration with the program chair. 

• Other duties/special projects as assigned by divisional assistant director, and/or dean.

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

Event and Activity Planning & Support - 30%

• Take the lead in planning and implementation of engagements and activities organized by the division and its programs, such as: lectures and symposia (e.g., MFA Writing Tuesday Talks, VCS Spring Symposium, etc.); curricular reviews (e.g., First Year Review and Junior Reviews); curricular activities (e.g., guest lectures for combined classes, HAVC object kit demos, etc.); and divisional faculty meetings. 

• Reserve rooms for events, collect assets for design lecture series and newsletters, and post event listings.

• Manage event pages (e.g. CCA Portal) and online invites (e.g. Eventbrite).

• Liaise with AA functional teams, CCA Facilities & Operations, Public Safety, and other offices.

• Assist with guest speaker arrangements and payments.

• Manage a pool of student event assistants (work study).

• Perform onsite event management and event wrap-up.

• Manage reception planning, such as catering contracting and ordering, as well as creating requisitions for the appropriate payments

Supervision - 25% 

• Recruit, hire, train, and supervise work study students.

• Create and manage orientation materials for work study students

• Track hours in line with work study budget allocations

Program Budget Management - 10%

• Monitor program and project budgets, and update budget ledgers, as assigned. 

• Gather and prepare information for the annual budget proposal process, in concert with the assistant director, chairs, and dean.

MINIMUM QUALIFICATIONS:

• 1+ year of administrative experience at an education or nonprofit organization, or other similar environment. Background in Higher Ed preferred. 

• Bachelors degree

• Should embrace working in a diverse community of staff, faculty and students.