Project Manager, Facilities

Department

Facilities Planning, Design and Construction

Position Summary:

Performs under direct supervision of the Director of the Office of Planning, Design and Construction, and in partnership with the Auraria Higher Education Center (AHEC). Provides professional expertise, management, and oversight necessary to ensure the successful planning and delivery of new construction and existing building renovation projects, from project conception through final completion and closeout.  Works with stakeholders to develop project scope and cost estimates.  Executes and communicates project scope based on assessment of program, budget, building structure, utility infrastructure, and code compliance.  Develops, evaluates, and presents alternatives relating to scope, budget, and schedule.

The incumbent ensures a consistent, customer-service excellence approach is applied during interactions with students, staff, faculty, and all other internal and external University stakeholders. Serves an essential role in providing the ongoing and recurring coordination necessary to support successful project planning and execution. Assembles, organizes, and communicates project information to various stakeholders. Administers project documentation in support of the Campus Planner and Project Manager. Interfaces with Procurement, Budget, and Accounting Departments in providing and processing project documentation in the required format.

Job Duties/Responsibilities:

Project Management – 60%

• Function as the Project Manager on assigned projects, with prime responsibility for all aspects of project management, including stakeholder communication, scope identification, project planning, cost estimating, funding, contracting, construction coordination, FF&E procurement, move management, warranty coordination, and project closeout.
• Act as lead liaison with stakeholders for the duration of projects, effectively communicating information relating to scope, budget, schedule, and other status related issues. 
• Manage and coordinate all aspects of consultant, contractor, Auraria Higher Education Center (AHEC) representatives, and other project participant activity from conception through project closeout.

• Select, negotiate, and manage contractors and vendors as required for the successful execution of projects.

• Monitor and control construction activities to ensure adherence to baseline budgets and schedules.  Advise on and take appropriate action when needed to address deviations.
• Review contractor change requests to verify validity.  Manage processing of all valid change requests in compliance with contract requirements.
• Review and approve project invoices, ensuring all project vendors are paid in accordance with contractual terms, conditions, and timeframes. 
• Coordinate the procurement, delivery, and installation of project furniture, fixtures and equipment.
• Manage project closeout process and ensure closeout occurs in a timely manner.
• Coordinate completion, processing, and archiving of University and State required project documentation.
• Coordinate and participate in on-site testing, walkthroughs and inspections.
• Provide project progress reporting involving the entry and extraction of data and the incorporation of information in various electronic formats.
• Monitor, track, and document expenses against established budgets and provide summary reports.

Project Planning and Development – 30%

• Work with customers at all levels including, but not limited to, Directors, Deans, faculty and staff, and AHEC to develop project requirements and translate such into a scope of work to be used in preparing construction designs and specifications.
• Provide technical advice and recommendations relative to potential impacts to utility infrastructure, structural systems, and code compliance issues involved in proceeding with the design and construction of a proposed project.
• Provide constructability-related advice and recommendations during program plan development.
• Develop, evaluate, and present alternative solutions to accomplish a desired project while minimizing costs and impact on existing building systems and programs.
• Prepare and communicate scope information to the extent necessary to obtain consultant services for design phase of projects. Select, negotiate and manage consultants when consultant services are required in support of projec