Project Manager 2

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The department of Medicine has an exciting opportunity for a full-time Project Manager 2 to work onsite on the UHealth campus. The Project Manager 2 (H) assists teams to deliver projects that span across one or more units, furthering institutional healthcare goals and objectives. The Project Manager 2 (H) oversees the planning, implementation, and tracking of various UHealth projects to ensure the successful development, completion, and implementation of projects and initiatives.  

CORE JOB FUNCTIONS

• Prepares reports regarding project status, costs, and activities.
• Establishes practices, policies, and partnerships to effectively carry out functions.
• Defines the scope of projects in conjunction with leadership. 
• Discusses the objectives and measures upon which the project will be evaluated at its completion.
• Determines the resources required to complete each project.
• Establishes and documents comprehensive project plans and timelines, which identify and sequences the activities needed to successfully complete projects.
• Reviews project schedules with leadership and other staff that will be affected by the project activities.
• Monitors the progress of the projects and makes adjustments to ensure successful completion.
• Ensures all project personnel receive orientation that is appropriate to the project.
• Manages project staff according to the established policies and practices of the organization.
• Reviews the quality of work completed with the project team on a regular basis to ensure that work produced meets project standards.
• Documents all project-related activities and ensures project files are maintained and secured accordingly.
• Creates a communication schedule to update stakeholders, including appropriate staff in the organization on the progress of projects.
• Prepares presentations and presents status reports for leadership
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

• Collaborate with ID Research Unit Principal Investigator & Project Directors on on-going administrative components for active multisite & single site research studies to meet deliverable deadlines.
• Prepare and distribute agendas, minutes, and action items for research team meetings, committees, and working groups.
• Develop clear presentations summarizing study progress, operational updates, and other operational benchmarks for internal and external stakeholders.
• Streamline workflow processes to ensure timely study execution.
• Serve as liaison between investigators, regulatory personnel, internal departments (e.g., Department of Medicine, Department of Psychiatry & Behavioral Sciences, Division of Infectious Diseases), and other relevant internal and external stakeholders.
• Provide updates and guidance on administrative procedures, policies, and project timelines.
• Monitor compliance with SOPs and institutional policies.
• Manage documentation and reporting requirements, including audits and inspections

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor’s degree in relevant field
• Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities
• and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and
• stakeholders

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