Project Finance Manager

Background

The General Operations Team as part of the Bureau for Management Services in UNDP is responsible for premises, facilities, asset management, travel management and BMS Operations.  The United Nations Development Programme (UNDP) Headquarters in New York City has embarked on a major renovation project to transform the DC1 building into the central hub for all UNDP headquarters personnel. This comprehensive renovation encompasses a range of key elements such as asbestos abatement, interior design, construction, demolition, curtain wall renovation, interior mullion refinishing, lobby renovation, electrical, mechanical and plumbing system upgrades. In addition, the project involves complete furnishing and restacking of the space in full compliance with design and construction documents.

Given the magnitude of the project, detailed coordination is crucial, demanding cohesive collaboration with multiple stakeholders, ensuring conformance with local, state, and federal regulatory standards. General Operations (GO) team is actively seeking a skilled Project Finance Manager with demonstrated solid financial resources management experience. 
 

Duties and Responsibilities

Under the direct supervision of the BMS/GO Director and Programme Manager for UNDP��s Renovation and Consolidation into DC1, the Project Finance Manager is responsible for ensuring the highest efficiency in project financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, and transparent utilization of project financial resources.

The incumbent’s main role is to support the Programme Manager and Project Team in project implementation by ensuring effective management of the project through financial monitoring and reporting and preparing recommendation for BMS GO and BMS senior management on making key decisions to ensure smooth implementation of the project.

In essence, this would include the processing of complex financial tasks ensuring compliance with schedules, respond to requests from various contractors, interacting with the Landlord, and preparing comprehensive financial reports for senior management of GO, BMS and UNDP, and various stakeholders. The Project Finance Manager promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across 
interventions to achieve its strategic goals. This is a recognition of interconnected nature of development risks & crises 
that the world is facing and that call for assembling of multidisciplinary teams for an integrated & systemic response.
Therefore, UNDP personnel are expected to work across issues, units, functions, teams and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
 

1)    Ensure effective and accurate project financial resources management and oversight and implementation of operations and financial management procedures

• Comprehensive financial analysis and oversight for project resources, providing high-quality professional advice to the BMS/GO management
• Full compliance of financial activities, recording, reporting and audit follow up with UNDP rules, regulations, policies and strategies, ensuring robust internal controls.
• Proper planning, expenditure tracking and financial audits to ensure compliance with UNDP rules and regulations
• Effective organization and oversight of project cash flows, including risk assessment, timely accounting and reconciliation of all transactions
• Development and establishment of internal standard operating procedures for the project implementation within BMS/GO ensuring streamlined workflows and adherence to best practices in project financial management. 
• Ongoing analysis and monitoring of the project financial position, enabling proactive decision-making and risk mitigation.
• Timely and accurate financial reporting to Programme Manager, BMS/GO, BMS and UNDP senior management to support informed decision-making

 

2)    Ensure proper control of project accounts

• Accurate identification, recording, and verification of all project financial transactions in full compliance with IPSAS, as outlined in the corporate policies and procedures.
• Oversight of project account closure processes ensuring accuracy and compliance with financial regulations.
• Timely resolution of project payment voucher issues, budget check errors, match exceptions, and unapproved vouchers though coordination with the project team and BMS/GO to address financial data discrepancies in Quantum.
• Monitoring and follow up on relevant to projec