Project Coordinator, Planning, Design & Construction

Project Coordinator, Planning, Design & Construction

The Facilities Document Manager and Administrator follows projects through all phases including development of the project plan, to ensuring adherence to the plan. This individual supports the department by certifying that all documented information for every project is accounted for in the e-Builder software. Supports department leadership, organizes conferences and other projects, and is responsible for the monitoring of timelines and other specifications pertaining to the lifespan of each project.

·Assists the Director of Facilities Design & Construction (FDC) and VP of Planning Design & Construction (PDC), and the Associate Director of Finance in most phases of department operations.

·Supports FDC + PDC Project Management Team

oPrepares documentation required for Facilities Engineering Shut Down Requests; follow up and maintain status

oRoutes Project Documents for signature; follow up and maintain status

oGenerates and distributes Project Document Suspense report – weekly. Follow-up with department contacts as needed

oManages Contracts, maintaining up to date documents for all vendors, consultants and contractors

oMaintains up to date vendor lists

oMaintains, organizes and updates filing system, interfacing with e-Builder

oMaintains policies and procedures for work created and generated in an orderly fashion so other personnel can retrieve files with needed

oCommunicates issues with departmental staff, internal and external customers and vendors

oWorks cooperatively with Facilities Engineering planning and scheduling teams; attends meetings when asked

oCirculates and collects departmental timesheets to/from appropriate Director. Uploads sheets into proper projects in e-Builder

oKeeper of project database – outside of e-Builder

oTracks vacation schedules

oEnsures coverage during the holidays

oWorks with PDC, FDC and Facilities Engineering to ensure smooth project management

oPerforms other related duties

·Accounting data entry

oSupports the Associate Director of Finance in financial matters related to Projects and the Project Management Office (FDC)

oReaches out to internal departments for verification for any questionable departmental chargebacks

oInputs financial data for each project, including Contract information, Purchase Orders, Invoices

·e-Builder Document Management

oSupports Project Managers in maintaining updated e-Builder operations

oManages the process of entering project drawings and documents into e-Builder

oEnters financial project data into e-Builder

oTransfers information from already existing database to e-Builder, as needed.

·Office Administration

oDistributes mail within the office

oMaintains inventory of supplies, ordering when necessary – both internal and external sources

oManages the use of office equipment with vendors, to maintain good working order

oOther clerical duties as needed

• Bachelor’s degree preferred. Associates degree required, along with equivalent experience in design, engineering, accounting, safety 
• 4+ years experience working in a construction or project managerial business office or related work.

 

Compensation Statement

 

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $59,895.00 - $89,843.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 509 - Facilities Design - MSH, Mount Sinai Hospital

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practice