Project Coordinator

PDS General / Power Delivery Substation

This position is not eligible for recruiting or sourcing by outside parties.

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Mesa Associates, Inc. is seeking a Project Scheduling Coordinator. The Project Scheduling Coordinator will report directly to the Sr Project Scheduler with the PSO (Project Support Office) and work closely with the client project execution team with full support of the Mesa PSO group.

As an experienced Project Scheduling Coordinator, you will be expected to actively communicate with the client and to collaboratively work to achieve project goals and to solve emergent problems. This position requires a working knowledge of power industry practices, standards, and processes as well as the use of independent judgment, enhanced verbal, and written communication skills, and ability to work with minimal supervision with the support of a remote team.

Daily responsibilities include overseeing team schedule tracking, assigning engineers to projects, and communicating schedule changes as well as leading/attending internal and external meetings.

You will be responsible for tracking new projects as they come in and any existing project changes, and notifying the client as needed. You will assign staff and set design targets dates in client internal system. You will work closely with the client to ensure schedule dates are adjusted accordingly and updates distributed promptly.

Internal meetings will include project managers, field staff, design engineers, and/or other stakeholders. You will discuss project progress, schedule adjustments, and change approvals. This role works directly with the engineering team, so knowledge of substation design projects is desired.

 

The successful candidate should have a bachelor’s degree in engineering, construction management, or related field from an accredited curriculum along with a minimum of 2 years of relevant project experience, with at least 5 years of Project Coordination or Scheduling experience working within engineering and design projects.

Desired Project Coordinator Functions:

• Using Oracle Primavera P6 Professional as primary tool.
• Excellent client relation skills, ensuring that project goals/objectives are achieved and that all business processes and applicable procedures are followed.
• Complete project documents, which include schedule updating, client required reporting, and log sheets.
• Satisfy customer expectations and project requirements.
• Work with the project team to identify, document, and distribute schedule changes.
• Identify, document, assign, and track project issues.
• Keep the project status reporting system current with the actions and changes that take place on assigned projects.
• Assist the project manager in controlling schedule performance as necessary to fulfill requirements and ensure satisfactory project performance.
• Communicate effectively with cross-functional teams within multiple programs on project statuses.

Knowledge, Skills, and Abilities:

• Intermediate to Advanced Oracle P6 software skills.
• Ability to gather information from a variety of sources for input into schedules.
• Ability to work with multiple projects, teams, and customers prioritizing and staying organized.
• Self-motivated and able to work independently.
• Proactively gather information, seek solutions, and contribute within different customer environments and with a variety of stakeholders.
• Knowledge of power utility substation design projects.
• Ability to interpret written/documented utility schedule criteria.
• Excellent organizational skills.
• Possess solid verbal and written communications skills.
• Ability to coordinate and interface with all stakeholders at a high professional level.
• Display strong interpersonal skills to build effective working relationships.
• Strong capability in Microsoft Word, Microsoft Excel, and firm understanding/familiar with scheduling software.
• Willingness to develop, promote, and comply with Mesa safety requirements.

Benefits:

• Paid Time Off
• Holiday Pay – 10 Annually
• Group Medical/Dental Insurance
• Life Insurance (Company Paid)
• Disability Insurance (Company Paid)
• 401(K) Retirement Savings Plan
• 401(K) Matching Contribution
• Section 125 / Cafeteria Plan
• Long Term Care Insurance
• Tuition Reimb