Project Coordinator

This Opportunity

WSP is currently initiating a search for a Program Management Office (PMO) staff member for our Exton, PA office.  Be involved in the program and projects with our Program Management Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. 

Visit this link to learn more about our Federal Programs Team https://youtu.be/KB7CcSJ45qw

Your Impact

• Track contract and project related funding, monthly invoices and update various tracking spreadsheets to support our project managers and the Program Manager;
• Interface with subcontractors to ensure invoices are submitted on time and according to subcontractor agreements;
• Assistance in various procurement protocols and checklists working with the Program Team;
• Aid project managers in cost and technical proposals and project delivery;
• Documentation management (copy, mail and file any documentation that pertain to projects or office);
• Deliverable support activities related to submissions, proposals and reports to clients and internal managers.
• Provides administrative support to Business Line Leaders, Local Business Leaders and Senior Project Managers in federal programs including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
• Responsible for technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and program administration.
• Analyze and provide executive summary tables or reports from large data sets.
• May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• 5+ years of experience in administrative project support
• High School Diploma
• Self-starter capable of leading tasks with little direction or supervision
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office
• Demonstrated advanced skill using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
• Positive employee engagement is a priority.
• Must possess excellent interpersonal and written and verbal communication skills
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
• Must be able to prioritize assignments with no supervision along with time management, resourcefulness, fine attention to detail and follow-through
• Must be a strong team player
• Must be able to use discretion and confidentiality
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed

Preferred Qualifications

• 3 years of experience in project management and delivery
• Experience in the engineering consulting industry is preferred
• Knowledge of Oracle and Adobe Professional is preferred

 

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technica