Project Coordinator

Title: Project Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Commensurate with Experience

Pay Band: 4

Agency: Department of Taxation

Location: Main Street Center

Agency Website: https://www.tax.virginia.gov/work-with-us

Recruitment Type: General Public - G

 

 

Job Duties

The Virginia Department of Taxation is seeking a highly skilled, detail‑oriented, and proactive Project Coordinator to support the Chief Information Officer (CIO) within the Office of Technology. The Project Coordinator serves as a key contributor within the Office of Technology, providing high‑level administrative, operational, and project support to the Chief Information Officer (CIO). This position plays a vital role in coordinating technology initiatives, monitoring project milestones and deliverables, and ensuring effective communication between leadership, staff, and external partners. Through a blend of project coordination, executive support, and office operations, the Project Coordinator enhances Virginia Tax’s ability to deliver secure, efficient, and mission‑focused technology services to internal and external stakeholders.


What you will do in this role...

Project Support

• Track project timelines, tasks, and milestones.
• Maintain project dashboards, documentation, and schedules.
• Prepare meeting agendas, take notes, and follow up on action items.
• Support coordination for technology initiatives, including Project Lighthouse.



Cross‑Team Coordination

• Serve as a central point of contact for internal teams and external partners.
• Keep communication flowing across departments and help identify risks or issues early.
• Assist with onboarding logistics, software deployment coordination, and project-related events.



Executive Support

• Manage the CIO’s calendar, meetings, and travel arrangements.
• Prepare and edit executive briefs, reports, presentations, and correspondence.
• Handle sensitive information with professionalism and discretion.
• Track key deadlines and ensure timely follow‑up on executive initiatives.



Office Operations

• Support daily operations to keep the Office of Technology running efficiently.
• Assist with documentation management, process improvements, and administrative workflows.
• Provide general support for team activities and operational needs.



What You Bring

• Strong organization, time‑management, and communication skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office and collaboration tools.
• Comfort working with IT terminology and systems (or willingness to learn).
• Professional judgment, attention to detail, and strong follow‑through.
• Experience in administrative or project coordination work; public‑sector or IT experience preferred.



This position is located in our Central Office in downtown Richmond, Virginia. 
 
This position is eligible for a hybrid telework schedule. 
 
The anticipated hiring salary ranges between $65,000 - $75,000, commensurate with experience. 

As a member of the Virginia Tax team, you can expect additional benefits such as: 
 
• Job stability and quality of life! Enjoy your work/life balance with flexible schedule options and up to two days of telework per week. 
• 12 Paid State holidays on top of vacation, sick, volunteer, and personal leave! 
• Comprehensive and affordable health benefits. 
• Got student loans? You may be eligible for the Public Service Loan Forgiveness program. Participation in the Virginia Retirement System, VA 457 Deferred Comp, and more. 



At Virginia Tax… 

We are dedicated, resourcefu