Project Coordinator

Position Details:
Current Rate of Pay: Min = $38.54/hr, Max = $44.86/hr
Employment type: Temporary Contract
Duration of employment: 12 Months
Hours of work: 35 hrs/week
Work location: Restoration Services Centre
Division: Restoration & Infrastructure
Business unit: Restoration & Resource Management
Travel: 40%
Flexible Work Arrangements: Yes
Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2026 and a Canada’s Greenest Employer for 2025.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on April 30, 2026.

How you will contribute as part of the TRCA team:
The Project Coordinator is responsible for coordinating and supporting project lifecycle functions. This role supports stakeholder and public engagement and administrative aspects and processes of projects. The Project Coordinator will assist the Ecosystem Compensation team within the Restoration and Resource Management business unit, assess, track, maintain, and report on ecosystem compensation projects.


Major Responsibilities:
• Supports the day-to-day coordination of assigned projects.
• Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met.
• Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables.
• Supports the creation of project plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements.
• Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies.
• Drafts internal and external correspondence, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing.
• Coordinates TRCA and other permissions required for projects and related approvals.
• Receives and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required.
• Develops and updates communication material as requested to ensure clarity in project communications.
• Under the guidance of the Senior Manager, coordinate information in support of funding proposals further project/program objectives and deliverables.

What will you need to succeed:
Education (degree/diploma/certifications)
• Post-secondary diploma or degree Ecosystem Management, Biology, Environmental Science, Resource Management
• Valid Ontario Class G2 driver's license

Experience
• 2+ years of experience providing project coordination

Knowledge/Skill/Ability - Competencies
• Excellent organization skills; both in-office and virtual files/share office spaces
• Sound customer service orientation
• Strong verbal and written communication skills
• Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
• Demonstrated ability to prepare consultant terms of reference and procurement documents
• Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
• Ability to communicate effectively with tact and courtesy
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software

What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s