Project Coordinator

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over 1,000,000 units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

This role is responsible to provide administrative support and complete activities related to the Company’s construction and/or capital projects by preparing, reviewing and/or managing documentation, contracts, billing, and correspondence in accordance with company policies and procedures.

JOB DESCRIPTION

KEY RESPONSIBILITIES: 

• Prepares and reviews contract documents related to commitments by preparing and/or issuing purchase & subcontract agreements and preparing change orders, obtaining necessary approvals and signatures, distributing copies to designated recipients, and ensuring documentation is returned, filed & processed appropriately within corresponding operational systems.  

• Coordination of Legal Commitments between the Owner/Development & Contractor/GC as well as between the Contractor/GC & Subcontractor. Encompassing various documents requiring contractor party signatures by obtaining approvals and signatures of necessary parties (i.e. AIA Agreements, Subcontract Agreements, Purchase Orders, Change Orders, Lien Waivers).  

• Reviews invoices & billings to ensure vendor compliance on insurance coverage, accurate lien release information, invoice coding, and other pertinent information and resolves any discrepancies or issues as necessary.  

• Generates reports, transaction logs, and/or develops other tracking mechanisms to monitor and review project-related costs, expense reports, and project status, and provides management with updates on projects as requested.  

• Submittal & processing of new vendor setup forms (including compliance documents, credit apps, and W-9)  

• Develops and distributes communication memos and documents, schedules appointments, and provides information to internal and external customers and vendors as appropriate.  

• Provides support & assistance to key construction personnel by fielding questions, gathering data, generating reports, and other ad-hoc tasks as requested. Assist in resolving issues related to operating policies, procedures, and Company business practices.  

• Utilize various accounting operational systems to track, update, review, and monitor commitments and costs on projects.   

• Supports the development