Project Coordinator

Department: Corporate/Administrative

Employment Type: Full Time

Location: Orlando, FL

Description

CPH is a multi-disciplinary Engineering and Architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. We are seeking a Project Coordinator to join our dynamic team in Orlando, FL!

The Project Coordinator supports successful project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. Acting as a bridge between project management and cross-functional teams, the Project Coordinator ensures operational and logistical efficiency while maintaining clear communication with sub-consultants, clients, and internal teams across multiple disciplines. This role is essential to keeping projects organized, on schedule, and aligned with overall objectives.

Duties Include

• Establish and maintain project setup, including files, templates, tracking tools, and systems (e.g., Smartsheet, Deltek, EWA), ensuring operational efficiency and compliance with company SOPs.
• Maintain comprehensive and accurate project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
• Facilitate internal project kick-off meetings and coordinate cross-discipline teams to align on scope, roles, deliverables, schedules, and budget adherence.
• Support pipeline tracking, grant research, application development, and post-award coordination as needed.
• Track project budgets, financial forecasts, invoices, and change orders, ensuring accurate financial reporting and alignment with contractual agreements.
• Monitor project milestones, proactively identify risks or delays, and escalate issues to the Program or Project Manager as needed to ensure risk and compliance management.
• Act as a point of contact for sub-consultants, vendors, and clients; prepare meeting materials, presentations, and reports to support clear communication and client interactions.
• Coordinate communication among internal teams, clients, and third-party consultants to ensure smooth project execution and operational efficiency.
• Assist with contract management and compliance, coordinating with legal and finance teams as necessary.
• Track billable hours, billing milestones, and work authorizations (EWA), supporting financial tracking and reporting.
• Perform other duties as assigned.

Requirements

• Strong understanding of contract management, scheduling, budget tracking, and overall project coordination.
• Familiarity with budget planning, invoicing, and financial forecasting in a project-driven environment.
• Skilled in MS Office (Excel, Word, Outlook), Smartsheet, Deltek VantagePoint, or similar project management tools.
• Ability to coordinate effectively across clients, sub-consultants, vendors, and internal multi-disciplinary teams.
• Proactive in identifying and resolving project risks, schedule issues, and budget concerns.
• Capable of managing multiple projects, tracking deliverables, and adhering to deadlines under tight timelines.
• Familiarity with codes, design, and construction practices, as well as architecture, engineering, and construction (AEC) industry standards.
• Detail-oriented, quality-conscious, reliable, self-motivated, and able to maintain focus on strict deadlines.
• Valid state-issued driver’s license with a clean driving record.

Education and Experience:

• Bachelor’s degree in Civil Engineering, Architecture, Construction Management, or a related field.
• 3+ years of experience in project coordination within a design or construction-related industry.
• Strong understanding of building codes, permitting processes, and land development.

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Compensation & Benefits

• Dependent upon experience.
• CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
• Company Paid Life Insurance and Short-Term Disability.
• 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.