Project Coordinator

FORTNA partners with the world’s leading brands to transform omnichannel and parcel distribution operations. Known world-wide for enabling companies to keep pace with digital disruption and growth objectives, we design and deliver solutions, powered by intelligent software, to optimize fast, accurate and cost-effective order fulfillment and last mile delivery. Our people, innovative approach and proprietary algorithms and tools ensure optimal operations design and material and information flow. We deliver exceptional value every day to our customers with comprehensive services and products including network strategy, distribution center operational design and implementation, material handling automated equipment, robotics and a comprehensive suite of lifecycle services.

At FORTNA, we believe in fostering a workplace that isn't just a job but a movement – a collective effort to redefine success and transform challenges into opportunities. "Join the Movement" encapsulates our commitment to a workplace culture that thrives on collaboration, celebrates diversity, and empowers every individual to contribute to something greater than themselves. Our Team. Our Passion. Our Approach. 

POSITION SUMMARY: The Project Coordinator is responsible for supporting the project teams at Fortna. This role will aid and assist in delivering projects on time, in scope and within budget by being a partner of the project management team.  

PRIMARY RESPONSIBILITIES INCLUDE: 

• Become a vital part of our project management team throughout the lifecycle of a project  

• Update Status Reports weekly with the Project Manager to inform Clients and management of current state status  

• Document and distribute meeting minutes in weekly project team meetings  

• Aggregate key project information for Project Management Review Meetings with senior management 

• Collect project schedule information from other departments to provide real-time information on schedule status   

• Work with finance on project purchase order generation and invoice recognition timing  

• Assist with preparation of project change notices  

• Assist in daily project management documentation and review, such as risk register updates and reviews and the preparation and build of change management collateral  

• Provide invoice statuses to project managers to track revenue  

• Create and maintain project documentation and folders in Microsoft Teams 

REQUIRED QUALIFICATIONS: 

Education / Work Experience:  

Associates Degree in Business Administration or similar field, or 5 years of work experience in coordinating and Business Administration 

Knowledge / Skills / Competencies: 

• Demonstrated cost management skills 

• Proven experience in a project coordinator role within a project-based company  

• Proven ability to assist multiple resources remotely 

• Consistently understands the importance of communication both up and downstream  

• Advanced understanding of listening, oral and written communication competencies, and skills 

• Demonstrated ability to assist in coordinating projects to achieve time, scope, and budget