Project Coordinator

Job Description

The Project Coordinator plays a vital role in advancing the university’s annual giving program and donor growth initiatives. This position provides high-level administrative, operational, and project support to the Annual Giving team. Responsibilities include managing schedules and meetings, ensuring data accuracy, coordinating projects and campaigns, and supporting budget processes. The Project Coordinator collaborates closely with the Director of Annual Giving, team members, and colleagues in marketing, communications, advancement services, and finance to ensure the success of fundraising efforts and donor engagement strategies.

Required Qualifications

Demonstrated success providing administrative support in a professional office environment.

Experience in managing correspondence, scheduling, and project coordination.

Documented experience with budget tracking or financial process management, including monitoring expenditures or reconciling invoices.

Proven organizational skills with a documented track record of maintaining accuracy and attention to detail across multiple tasks or workflows.

Proficiency using Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint), with examples of practical application in a work setting.

Strong written and verbal communication skills, evidenced by the creation of professional correspondence, reports, or presentations.

Demonstrated ability to manage competing priorities and meet deadlines in a dynamic, fast-paced work environment.

Evidence of independent problem-solving and critical thinking, including examples of taking initiative to resolve issues or improve processes.

Proven ability to collaborate effectively within a team-oriented environment, with experience contributing to shared goals and outcomes.

Preferred Qualifications

Bachelor’s degree in a relevant field or equivalent combination of education and professional experience.

Demonstrated experience working in higher education, nonprofit fundraising, or advancement, with a clear understanding of organizational structures and donor engagement practices.

Experience working with CRM or donor databases, such as Blackbaud, including data entry, report generation, or record management.

Documented experience performing data entry, data validation, and/or quality assurance, ensuring accuracy and integrity of records.

Proven proficiency with advanced computer applications, including demonstrated use of project management platforms such as Asana, Trello, or similar tools to track progress and support team collaboration.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$50,000 to $55,000

Hours per week

40+ hours per week

Review Date

July 6, 2025

Additional Information

Unable to sponsor work visas

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development oppo