Project Coordinator

CMS Company Overview

CMS Wireless is one of the largest critical infrastructure construction companies in the Eastern United States. Our expertise extends to a diverse clientele encompassing commercial, government, industrial, and enterprise sectors, where we are a recognized leader within the telecommunications industry. Established in 1995, our journey has been marked by unparalleled growth, propelling us to establish multiple market locations and operational bases across various states. In a significant stride towards enhancing our capabilities and reach, CMS Wireless proudly united with the Ontivity family in 2020. Together, we continue to redefine industry standards and chart new horizons in the dynamic landscape of our industry.

Summary

The Project Coordinator supports the team on assigned projects by assisting with correspondence and administrative tasks, tracking project deliverables and deadlines, and providing regular reports highlighting variances.

Key Responsibilities

• Safety First – Put safety first and production second. Always.
• Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third-party management systems.
• Administratively obtain necessary permits and licenses as required for each project.
• Work closely with the Project Manager and Accounting team to ensure the project is fully invoiced in a timely manner.
• Identifies and works to remove barriers to the successful completion of the overall project.
• Provide timely project status updates to the Project Managers.
• Tracks contracts, purchase orders, submittals and completes project close-out manuals.
• Creates and distributes correspondence relevant to the team, project or program (internal and external).
• Assists with administrative preparation for various meetings.
• Communicates all issues to management prior to reaching critical status.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provide ad hoc reports as requested.
• Provide additional administrative support as required.
• Issues vendor POs as needed.
• Provides support with pulling necessary permits for site work.
• Various office management functions such as ordering, package shipment, event coordination, office vendor coordination, and payment (garbage, utilities, coffee, etc.).
• Other duties as assigned.

Physical Demands

• Required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds.
• Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in the random testing program.
• Position req