Project Coordinator

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

• Ideas: We believe in a meritocracy of ideas.  We look to everyone to actively contribute to the discourse in the firm.  

• Knowledge: We believe that expertise is the result of lifelong learning.  We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

• Product: We strive for excellence in the concept, quality, and delivery of our work.

• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.  Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.

• Team: We value the power of interdisciplinary integration.  A positive team culture in which everyone collaborates openly towards common goals is essential.

• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

Supporting a small team of Project Managers by providing operational, logistical and documentation support, this role is responsible for ensuring project teams are informed and scheduled appropriately; and that project documentation is complete, and filed in accordance with firm standards. The Coordinator also serves as a communication hub between internal and external collaborators, maintaining momentum across the project lifecycle. ​Provide administrative support and team coordination for Project Manager and project teams, to include:

• Calendar coordination for project teams, individual calendar management if assigned to Project Managers

• Draft and manage updates to internal project documentation at the direction of Project Managers

• Prepare project documents as needed, including meeting minutes, project schedule, contracts at the direction of Project Managers

• Manage project-related paperwork by ensuring all materials are current, properly filed and stored

• Manage communication among project teams, ensuring the team is aware of standing meeting schedules, meeting agendas, deadlines, changes to project schedules, etc.

• Run and maintain periodic reports for reference

• Travel booking for some project team members

• Expense reports for project managers

• Coordination with consultant teams as directed

Minimum qualifications

• College degree + 4 years experience in project coordination or general administrative support

• High School diploma + 7 years relevant experience

• Prefer some experience in a professional services environment

• Working familiarity with Google Drive and gSuite generally

• Excellent written and verbal communication skills

• Demonstrable organization skills

• Exhibits initiative, problem solving, and decision making quality with a high attention to detail

Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM.

Our Benefits:

Health and Wellness: Medical, dental, vision, disability, and life & accident insurance 

Savings: 401K matching, pre-tax spending accounts, and employee discount programs 

Work/Life Balance: Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program 

Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development  

Compensation for this role is based