Project Coordinator

At AKS Engineering & Forestry, we’re all about building better communities—literally. We help shape neighborhoods and create spaces for business for 30 years partnering with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.  

We are looking for an in-office Project Coordinator to join our Tualatin, Oregon office. In this role, you will support Project Managers with various administrative and coordination tasks, including preparing and maintaining documents, managing project schedules, and communicating with clients and internal teams. The ideal candidate is detail-oriented, self-motivated, proactive, and skilled at multi-tasking, supporting various team members and projects in a fast-paced environment. You will provide a range of administrative and technical support across several projects and team members.

What You'll Do 

• Assist Project Managers with project-related correspondence, coordination, and administrative tasks. 

• Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, text, and in-person communication. 

• Assist in preparing and tracking client proposals, agreements, submittals, and correspondence (letters, transmittals, meeting minutes, etc.). 

• Maintain project schedules using Smartsheet or similar software, ensuring key milestones are met. 

• Coordinate permitting tasks and submittal requirements with internal teams, clients, and jurisdictions. 
• Assist with creating and managing project contracts, including tracking and processing change orders and requesting certificates of insurance ensuring proper documentation and approval procedures are followed.

• Build and maintain positive relationships with team members, clients, sub-consultants, and vendors. 

• Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable. 

Who You Are 

• Experience supporting engineers, architects, contractors, or surveyors is preferred. 

• Familiarity with the site development process. 

• Proficiency with Microsoft Office Suite and project management software (e.g., Outlook, Excel, Smartsheet). 

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. 

• Excellent written and verbal communication skills. 

• Self-motivated, detail-oriented, and proactive approach to work. 

Nice to Have 

• Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices. 

Why AKS? 
At AKS, we know work is just one part of life. Here’s what you can expect when you join us: 

• Growth Opportunities: Training, mentorship, and professional development to help you level up your career. 

• Collaboration: Work with a team that values problem-solving, innovation, and teamwork. 

• Work-Life Balance: Flexible schedules and generous PTO policies. 

• Competitive Benefits: Immediate 401(k) match, comprehensive medical, dental, and vision plans, paid holidays, and more. 

• Lunch on Us: Weekly team lunches to foster connection and recharge. 

• Culture & Events: Team-building activities, site visits, and community involvement. 

• Award-Winning Workplace: Recognized annually as one of the Top Workplaces in Oregon and Washington! 
   

Join us and be part of a team that values your contributions and invests in your future. 


AKS Engineering and Forestry does not work with third-party recruiters or agencies. Candidates should be warned that third-party recruiters may misrepresent themselves as working on behalf of AKS. Candidates should only communicate directly with AKS employees.  
  
Third-party recruiters and agencies should not contact AKS Engineering and Forestry employees directly. Any resumes sent from third-party recruiters or agencies to an AKS employee or submitted through the AKS website are considered unsolicited and the property of AKS. AKS will not pay a placement fee unless the recruiter or agency has a signed contract with AKS before submitting a candidate for consideration.