Project Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

 

The American Heart Association has an opportunity for a Project Coordinator on our Council Awards team located at our National Center office in Dallas, TX.

 

The Project Coordinator will be responsible for the planning, implementation, and marketing of member recognition programs at American Heart Association Scientific Meetings, including scholarships, travel grants, awards, and lectures targeted at recognizing excellence in early career investigators, clinicians, researchers, students, and other professionals.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our commitment to fostering an inclusive environment, our focus on work-life harmonization, and our Guiding Values.  Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Coordinate and monitor project timelines while effectively communicating project needs and related information.
• Monitors and responds to internal and external communications related to council awards and professional membership marketing as defined by supervisor.
• Prepares, processes, and tracks all correspondence and support requirements/processes related to awards.
• Responsible for updating on-line content, communicating with internal teams to create marketing communications and collateral, and distribution of conference membership marketing and award materials.
• Assist with execution of award selection committee meetings.
• Assist with reporting of membership marketing campaigns.
• Evaluates and maintains information and accurate data for tracking of awards program logistics and implementation.
• Supports manager with internal staff and vendors regarding award budgets and award presentation logistics.
• Support marketing, communication, and fulfillment efforts of the professional membership team for scientific meetings and other projects as assigned by supervisor 

Qualifications

• High School Diploma or Equivalent. 
• Minimum of 2 years of administrative and/or project coordination experience.
• Strong written and verbal communication skills.
• Excellent problem solving, project management, time management, and organizational skills.
• Must be able to manage competing priorities and work independently with minimal supervision.
• Require proficiency in Microsoft Office 365 Business, OneDrive, SharePoint, and competency using Excel spreadsheets.
• Ability to learn new software applications as needed.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving

 

Here are some of the preferred skills we are looking for:

• Some college or BA in Communications, Business, Marketing, or related area
• Experience with Salesforce Exact Target and knowledge of Adobe Acrobat

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive pay.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical co