Project Coordinator

Job Description Summary

Onsite
Location: East Hanover, New Jersey
Hybrid
#LI-Hybrid

About the role:
The Project Coordinator provides administrative assistance to members of the Strategy & Planning (PSP) leadership team by independently be responsible for managing complex administrative and organizational assignments. Responsible for the planning and execution specific project activities related to respective PSP function (such as coordinating & collating functional information/ data report, change management support activities, financial reporting activities and functional tools management).

 

Job Description

Key Responsibilities:

• Deals with complex administrative tasks, and organizational assignments independently (such  as dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Support leader in specific operational activities (such simple budget activities, timecard, organizational chart updates.)
• Runs specific functional initiatives and manages tools / platforms (such maintaining functional Social Media Tools (monitors need to adapt content; independently drives agreement process with respective members and continuously updates/expands/improves these tools).
• Support hiring process of functional GCO associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires
• Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.).
• Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings.
• Coordinates SharePoint from set-up to maintenance of contents. Provides input to improvement of the existing documented process.

Role Requirements:

Essential Requirements:

• 5+ years of experience in a similar role (administrative responsibilities equaled with project management)
• Excellent communication skills and collaborative mindset
• Enthusiastic and very well organized, with attention to detail
• Proactive mindset and ability to work independently
• Ability to navigate and interact with senior stakeholders

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network

 

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers who are focused on building and advancing a culture of inclusion that values and celebrates individual differences, uniqueness, backgrounds and perspectives. We do not discriminate in recrui