Project Coordinator, Integration Programs

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

 

The American Heart Association has an excellent opportunity for a Project Coordinator to join the Integration Programs team within Clinical Studies. The position will be primarily focused on coordination of the Cardio-Kidney-Metabolic initiative and related condition portfolios. This position can be home based.

 

This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on June 30, 2028, with the possibility of extension.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• The coordinator will manage daily, and recurring project activities relating to the general operations and management of initiatives and work independently to accomplish project-related goals.
• Support project teams on meetings and logistics such as planning and coordinating virtual and in-person meetings and trainings, which may include booking of venue, meeting and travel logistics, meal planning, agenda management, meeting minutes documentation, meeting evaluation and follow-up.
• Coordinate regular communications with internal and external stakeholders.
• Assist with preparing reports and deliverables per project requirements.
• Provide administrative support including working with American Heart Association systems and processes internally to manage invoices, contracts, and expenses.
• Perform administrative duties to assist assigned leadership in all facets of their overall responsibilities. Includes supporting day-to-day team coordination in creation of meeting agendas, action items, management of team documents, travel, expenses, and any cross-collaborative activities to drive team efficiency.
• Creating and maintaining tools to monitor and manage resources, contact distribution lists, and overall initiative progress to goals.
• Coordinate with Marketing and Communications teams to promote initiative resources and activities.

Qualifications

• Bachelor's degree in business administration, communication or marketing degree or pertinent degree preferred.
• 3+ years of administrative experience.
• Effective written and verbal communications.
• Excellent process management and organizational skills.
• Proficiency in computer programs, including Microsoft Office, database management, and software applications.
• Knowledge of business English, spelling, grammar, and punctuation.
• Ability to work independently with minimal supervision as well as be a collaborative team player.
• Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment.
• Strong problem-solving skills.
• Skill and ability in providing customer service at an excellent level to internal and external customers and partners.
• Experience in health-related fields preferred.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position. 
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development –