Project Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Basic Sciences Division is one of six scientific Divisions at Fred Hutch and is comprised of 30 faculty-led laboratories whose research is focused on understanding the normal molecular functioning of cells as well as the disruption that causes complex diseases like cancer and HIV infection.

 

The Division is recruiting a Project Coordinator I. The Project Coordinator will work closely with Division administration leads, Research Administrators, and central administration partners to support laboratory personnel human resource activities and provide division operations administrative support. This position supports the hiring process, ensures a smooth on/off boarding experience, completes timely and accurate appointment changes for laboratory personnel and trainees in our HR enterprise systems, provides monthly time reporting support, and serves as coordinator for various general administrative tasks. This position will also develop and maintain resources and process guidance for the role. This is an ideal opportunity for someone that enjoys collaborative work, has great organization and communication skills, excellent attention to detail, and an interest in supporting research.

 

This role will have the opportunity to work partially at our campus and remotely.

 

Please submit a cover letter. 

Responsibilities

General job responsibilities:

• Initiate, track, and report on new hire requests in the recruiting enterprise system (iCIMS)
• Initiate, track, report on hires/appointments for all Division personnel (lab staff , trainees, and nonemployee/guests) in the human resource management system (Workday)
• Perform onboarding and offboarding tasks working with Research Administrators to ensure a smooth onboarding or offboarding experience for all Division personnel
• Meet and escort new Division personnel on their first day, as needed
• Coordinate with central administration partners as needed to ensure correct and timely appointments as funding sources change
• Maintain up-to-date Division personnel lists
• Update lab web pages with new/departing personnel
• Update division webpages with new/departing administrators and faculty
• Coordinate receipt of personnel change notices for Division news bulletin
• Update membership to Division Microsoft Teams channels
• Mange non-exempt employees time sheet reporting
• Develop/curate HR-related information resources and create SOPs and guidance documents as needed
• Support other Division operation activities as needed, including support for office supply/equipment, mail services, and shared building bulletin boards

Responsibilities for trainee appointments: (postdoctoral fellows, undergraduate students, graduate student, interns)

• Coordinate with the Office of Graduate Education (OGE) to confirm graduate student appointments are set- up accurately in Workday
• Coordinate staff assignments by working with Research Administrators, OGE, Office of Sponsored Projects, and UW partners
• Manage minor/high school intern appointments by working with Research Administrators, parents/guardians. Divisio