Project Coordinator – Finance Operations

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

About the Team You'll Join
This role is part of KPFF’s General & Administrative (G&A) team, based in Seattle. As a trusted partner within our decentralized structure, the G&A team provides expertise in areas like payroll, benefits, accounting, and IT—tailored to the unique needs of each office.

In this support-focused role, you’ll work closely with Project Managers and the Finance team to help ensure smooth, accurate project tracking and invoicing. You’ll assist in gathering data, entering project costs, preparing draft invoices, and helping teams understand financial processes.

Job Description

Your Role at a Glance

Project Support & Coordination

• Assist Project Managers in preparing and submitting timely invoices
• Enter and update project data in our ERP system (BST)
• Help track budgets, project hours, and costs to support accurate billing
• Follow up on outstanding receivables and support issue resolution

Process Support & Documentation

• Support the development and maintenance of templates, checklists, and documentation
• Help gather data for financial reporting and insights
• Assist with internal audits to ensure compliance with internal processes

Learning & Collaboration

• Participate in training sessions to understand financial processes and best practices
• Collaborate with team members across departments to support project needs
• Offer input and ideas on improving tools and workflows

Qualifications

Qualifications – What You Bring to the Role

• 1–3 years of experience in an accounting, administrative, or project coordination role
• Associate degree or relevant coursework in accounting, business administration, or related fields preferred
• Comfortable working with Excel, data entry, and basic reporting
• Eager to learn new systems and tools; experience with ERP systems is a plus
• Strong attention to detail and ability to stay organized
• Clear communication skills and the ability to work collaboratively across teams
• A curious, proactive mindset with a willingness to grow and take on new challenges
• Experience working in the AEC (Architecture, Engineering, or Construction) industry or a project-based professional services environment is highly preferred

Additional Information

Why KPFF? A Career with Purpose and Possibility
At KPFF, we offer the opportunity to grow your career in a firm that values creativity, trust, and meaningful contribution. Whether you’re early in your career or looking to build skills in a fast-paced, team-oriented environment, we’re excited to meet someone who’s eager to learn, connect, and contribute.

This role is a great opportunity to build a career in finance or operations in a professional services environment while being supported by a collaborative and experienced team.

Benefits
We believe that supporting our people goes beyond the work itself. That’s why we offer a flexible, comprehensive benefits package designed to help you thrive both personally and professionally.

Benefits include:

• 401(k) retirement savings plan with employer contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid Holidays (including two Floating Holidays)
• Paid Time Off (vacation, sick, jury duty)
• Subsidized ORCA bus/rail pass

Compensation & Recognition
This role is designed for early-career professionals, with a typical salary range of $60,000–$72,000, depending on your skills, experience, and background. Individual and team success is recognized through performance-based bonuses at the Reportin