Project Assistant I

Description

About KAEKO:

KAEKO, Inc. is an A/E design firm with expert staff that plans, designs, and executes complex MEP projects in the semi-conductor industry as well as Mechanical and Production Engineering, Civil and Structural for land development projects. Our team includes engineering and design staff in Mechanical, Electrical, Civil, Structural and Architectural disciplines. 

At KAEKO we strive for the highest level of customer service throughout the entire project life cycle. We believe in managing client expectations through excellent communication. From project kick-off to completion, our team utilizes this approach to deliver projects that exceed expectations.

Requirements

Summary of Position Responsibilities:

KAEKO is seeking a Project Assistant I. The Project Assistant I is responsible for performing a variety of administrative and clerical tasks under the supervision of the Project Manager and management team. The Project Assistant I provides support to Project Managers and design team by coordinating project execution. These responsibilities include but are not limited to:

• Breaking projects into doable tasks and sets timeframes and goals
• Create and update workflows
• Plan, schedule, and order resources, such as equipment & software, for multiple projects
• Monitor project progress and address issues
• Track expenses and predict future costs
• Coordinate quality controls
• Measure and report on project performance
• Review of project activities for compliance with procedures and standards
• Ensure projects are handled in compliance with KAEKO’s procedures and protocols
• Organize and schedule appointments
• Coordinate meetings and take detailed meeting minutes
• Set up and managing support functions covering planning, tracking, reporting and internal communication
• Establish standards, tools, and procedures for use on projects with a focus on risk, change and information management
• Maintain contract lists
• Act as the point of contact for internal and external clients
• Create and maintain electronic filing systems
• Work with project team members to maintain complete and accurate records for multiple projects
• Assist with special projects that may include complex inquires and research

Minimum Requirements:

• High School Diploma or equivalent 
• Proficient in Microsoft Office suite, and high adaptability to learning new software and technology
• Proficient in a Project Management Software, Microsoft Project / Trello.
• Understanding the importance of excellent customer service and maintaining a positive attitude
• Professionally perform multiple, detailed-oriented tasks with simultaneous deadlines
• Possesses exceptional organizational skills and be detailed orientated
• Ability to work both individually and with a team and able take direction
• Self-starter and capable to work without constant direction.
• Strong time management skills
• Exceptional oral and written communication skills
• Possess strong work ethic, integrity, and loyalty.
• Team player with the ability to work well under pressure.
• U.S. citizenship is required.

This position outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties. Duties, responsibilities, and activities may change at any time with or without notice.

KAEKO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, KAEKO complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

KAEKO expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.