Project Analyst (Administrative Analyst/Specialist - Exempt II)

Job Title

Project Analyst

Classification

Administrative Analyst/Specialist - Exempt II

Auto Req. ID

557230

Salary Range

Classification Range $5,797 - $8,445 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,797 - $7,066 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Design and Construction team as the Project Analyst (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under the supervision of the Director of Planning, Design, and Construction, or their designee, the Project Analyst coordinates minor capital projects in the design and construction phases and assists Project Managers with major capital projects. This position is responsible for overseeing the work of architects, engineers, and contractors for projects, including coordination, organization, planning, and scheduling to complete work on time, within budget, and to the quality specified. Works with campus clients and design consultants to arrange meetings and discuss project scope and details. Creates detailed scope of work documents, drawings, and budget estimates and obtains approvals at the start of projects. Regularly works with consultants, regulatory agencies, and clients for coordination and approvals. Conducts job walks and site reviews with potential contractors and vendors and communicates project details to secure cost proposals. Monitors the progress of construction activities, coordinates the accounting of contract expenditures, invoices, and encumbrances, verifies invoices and services rendered, and approves for payment. Coordinates a wide range of design and construction related activities, including the daily activities for consultants, contractors, and vendors as they relate to projects and shutdowns of equipment. systems, buildings, and areas, change orders, activities with Environmental Health and Safety, and other departments. Serves as the point of contact for university clients on Design and Construction projects. Maintains the project management software database, including obtaining and entering project updates, creating reports and dashboards, tracking projects, and distributing forms and information. Assists Campus Inspector coordinating plan checks and inspections for State Fire Marshal and other regulatory agencies as required.

The Project Analyst offers excellent customer service and is always courteous to students, faculty, and staff. An employee best suited for this role is defined by their dedication to the quality of their work, dependability, and reliability. This is a key position that cares for campus building design and construction, renovation, improvements, code compliance, maintenance, and repairs to campus facilities to support the University's mission, vision, and values in higher education. This position interacts with various group of individuals, works well in a team environment, understands the balance of sharing duties and taking ownership, and will take the initiative to complete tasks as needed. This position takes pride in every aspect of their work to create and maintain an excellent learning environment at California State University, Fullerton and thrives in a university environment where staff are empowered for