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Project Administrator
OVERWATCHWest Virginia, United Statesfull_timeVerifiedPosted 28 May 2026
About the role
About Overwatch Mission Critical
Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the national veterans business development council (NVBDC), offering construction professional services, talent acquisition, and general contractor for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. It's purpose.
Overview
We are seeking a highly organized and proactive Data Center Project Administrator to support a large-scale AI data center construction program in West Virginia. This role will serve as a critical administrative and operational support resource for the onsite project team, helping maintain efficient day-to-day project operations in a fast-paced, mission-critical environment.
The Data Center Project Administrator will coordinate project administration activities including onboarding and workforce logistics, document and office coordination, badge and access management, vendor communication, facilities support, and general project team administration. The ideal candidate thrives in dynamic construction environments, demonstrates strong attention to detail, and can effectively support multiple stakeholders across the project lifecycle.
This is a fully onsite role supporting one of the largest AI data center campuses in the country.
Key Responsibilities
Project Administration & Team Support
- Provide day-to-day administrative support to the onsite project and construction management teams.
- Coordinate project-related logistics including meeting scheduling, workspace coordination, and team communications.
- Maintain organized project records, trackers, and administrative documentation.
- Assist with preparation and distribution of reports, meeting notes, and project correspondence.
Onboarding & Workforce Coordination
- Coordinate onboarding activities for new project personnel including workspace setup, orientation logistics, and access coordination.
- Support offboarding activities including badge deactivation, workspace turnover, and equipment coordination.
- Partner with internal teams to ensure a smooth onboarding and transition experience for project staff and contractors.
Office & Site Operations
- Maintain efficient office operations for the project site, including supply inventory, office organization, and workplace coordination.
- Monitor and replenish office supplies, snacks, beverages, and administrative materials as needed.
- Coordinate with vendors and suppliers to ensure timely deliveries and operational continuity.
Badge, Access & Security Coordination
- Issue and manage employee and contractor badges and site access credentials.
- Serve as a point of contact for badge requests, access issues, and security coordination.
- Work closely with site security and facilities teams to maintain compliance with project access protocols.
Mail, Deliveries & Logistics
- Receive, organize, and distribute incoming mail, packages, and project deliveries.
- Coordinate outgoing shipments, courier services, and delivery tracking.
- Support logistics coordination for project-related materials and office needs.
Facilities & Workspace Coordination
- Coordinate workspace assignments, seating charts, and office layout adjustments as project teams expand.
- Liaise with building management and facilities vendors regarding maintenance requests and office functionality.
- Support compliance with workplace safety, cleanliness, and operational standards within a construction-adjacent environment.
Workplace Experience & Team Engagement
- Foster a professional, organized, and welcoming project office environment.
- Support occasional team meetings, onsite events, and employee engagement activities.
- Act as a reliable and approachable resource for employees, contractors, and visitors onsite.
Required Qualifications
- 3+ years of experience in project administration, office administration, construction administration, or related support functions.
- Strong organizational and multitask
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