Project Administrator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Administrator to join our Resilience Water West Construction group in Southern California!  This is a Part-time position at 32 hours a week located in San Diego, CA.  

As a Project Administrator, you will assist Project Managers (PMs) and their teams with strategic financial planning.  You will work closely with various project managers and their teams by monitoring and formatting invoices, along with project sub consultants.

Role accountabilities:

The Project Administrator supports Project Managers in ensuring effective control and communication of project budgets, scopes, schedules, progress, and invoicing. This role is responsible for supporting overall project delivery through consistent oversight of project health, including monthly reviews and participation in financial review meetings with the finance team and project managers. The Project Administrator ensures that all documentation within the project repository is accurate, complete, and up to date, while also providing onboarding and guidance for project management tools and business processes. Key responsibilities include tracking invoicing activities for clients and subconsultants, preparing and submitting subcontract agreements (CLS) for legal review, and assisting project managers with resource forecasting, resource leveling, and workload planning. The role also maintains standardized project management processes and templates and collects and analyzes lessons learned and feedback to drive continuous improvement and updates across project documentation and workflows.

Key Skills/Attributes:

Key skills and attributes include advanced proficiency with desktop applications such as Microsoft Word, Excel, and PowerPoint, along with strong experience using Oracle and other Microsoft Office tools. The role requires a logical, analytical mindset with the ability to think through complex issues and coordinate multiple facets of project work. Excellent attention to detail and strong database management capabilities are essential, as is the ability to prioritize tasks effectively and meet simultaneous deadlines.

Qualifications & Experience:

Required Qualifications:

• 8 years of relevant work experience in project finance and management.

Preferred Qualifications:

• Familiarity with project management principles and techniques.
• Financial training. 

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.  We offer nine paid holidays and 15 days PTO that