Project Administrator

Overview:   Geotechnology, a Universal Engineering Sciences (UES) has an opening in our Administrative department. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
Under the direction of the Regional Manager, this position’s duties vary according to administrative need.  Administrative responsibilities include assisting in project initiation, assisting with word processing edits, finalizing documents by following Company format and document filing.  Performs other duties as assigned.

Job Responsibilities:

• Compile and enter info weekly needed for DOT invoice preparation: hours, receipts, footage, units, mileage, etc.
• Upon the month close, prepare DOT invoices for Project Manager’s review
• Finalize invoices and ensure client delivery
• Review initial CMT invoices and edit accordingly: minimum charges, trip charges match tasks, hours in the correct tasks, etc.
• Submit CMT invoices to Project Manager to finalize.
• Ensure LS projects are invoiced when job is complete and not wait for monthly invoicing.
• Assist Billers/Collectors with A/R.
• Assist Project Manager’s and Group Manager’s with other tasks.
• Review timesheets for correct Project Numbers, Task Codes and Activity Codes weekly prior to Manager approval.
• Review equipment units logs, laboratory testing unit logs, field testing unit logs, mileage/mileage zones prior to Manager approval for accounting.
• Assist in covering reception desk duties.
• Special projects as required.

Qualifications:

• High school diploma or equivalent experience/capability.
• 3-5 year office experience required. 

Who We Are:   UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.   Growing in ExcellenceAs the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 60 branches and 2,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.  Why work at Geotechnology, A Universal Engineering Sciences Company?We value the individual contributions of our employees, and we show this through providing great benefits. Click here to see how we support our people in and out of the workplace. Please ask your recruiter what benefits plans apply to you.  Check out our website: teamues.comFollow us on social media: LinkedIn | Facebook | Instagram | Twitter | YouTube#GroundedInExcellence
EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.