Project Administrator

Bolton & Menk, a top regional consulting engineering firm in the Midwest is looking to add a Project Administrator for our Land Division that will support projects managers across our organization. As a Top Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over 75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions across the Midwest, Southeast, and beyond.

What You Will Be Doing:

• Budget Management / Cost Variance Support
  • Set up and update budget tracking spreadsheets and/or utilizing Deltek Vantagepoint.
  • Provide detailed reviews of job to date billings at task level against progress to date to confirm if there are cost variances that require adjustments to staffing levels or the project scope
• Project schedule development and maintenance utilizing Microsoft Project:
  • Provide detailed reviews of progress to date verses project schedules to see if there are schedule variances that require adjusted resources
  • Update budget tracking spreadsheets to establish new baseline cost curves when project schedules shift
  • Adjust project schedule updates when projects schedules shift
  • Identify and establish project critical path with guidance from the project manager
• Milestone tracking
  • Establish and maintain a master project milestone list for all projects
  • Identify where multiple milestones will occur at similar times so project managers can adjust resources
  • Coordinate with project managers to fill staffing gaps for projects or to fill in staffing assignments for underutilized staff
• Resource Management 
  • Identify and evaluate tools that could be used to improve operations and increase efficiencies with Monday.com and Deltek Vantagepoint
• Amendment support
  • Collect example amendments from project managers to establish an amendment database
  • Identify and track common justifications for contract amendments
  • Document changed conditions for amendments.
  • Support project managers in drafting baseline amendments for project managers to revise
• Travel to facilities and other projected related locations as necessary.

What We Are Looking For:

• Bachelors degree from an approved college or university in business administration, project management or related field preferred or a minimum of 5 years experience in related field.
• Advanced computer skills with Microsoft Office, Excel, Outlook, and PowerPoint
• Preferred Project Management Professional (PMP) Certification
• Preferred experience in MS Project and/or Primavera P6 scheduling software
• Preferred experience with Deltek and Deltek VantagePoint software
• Strong skills in meeting quality standards for service and evaluation of client satisfaction
• Possess a valid driver’s license as travel to various job sites may be required.

Salary Range: $68,500 - $95,000 depending on years of experience and credentials

Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Supporting Our Employees

There’s life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.

Benefits:

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Volunteer Time Off (VTO)
• Six paid company holidays + Two floating personal holidays for events that are important in your life
• Tuition reimbursement
• Parental leave
• Short term and Long-term disability
• Dependent care reimbursement
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance