Project Administrator I

Job Title

Project Administrator I

Agency

Texas A&M University - Kingsville

Department

Grants & Contracts

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary

The Project Administrator I, under general supervision, coordinates routine administrative and financial details between The Texas A&M University System, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects. Establishes accounts in the A&M System accounting system.  Reviews and interprets award terms and conditions, cost sharing requirements, award budget, sponsor regulations, deliverable requirements and System policies. Prepares award notices.

Essential Duties and Responsibilities

• Serves as the point of contact for faculty, sponsors and department administrators.

• Coordinates routine administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.

• Consults with upper level SRS staff and supervisors as needed to interpret/communicate award documents, sponsor regulations, federal, and state laws/regulations, System policies and member rules for/to researches and departmental staff.

• Coordinates with faculty and sponsors for revisions and approvals which includes budget revisions, compliance issues, change of Principal Investigator, time extensions, additional fund requests, etc.

• Prepares documentation and enters award terms and other financial information into the A&M System accounting and research administration systems which includes budget, revenue, billing requirements, Facilities and Administrative cost distribution, cost-sharing commitments, indirect cost distribution, compliance regulations and reporting requirements.

• Approves financial commitments for compliance to sponsor guidelines on behalf of the member. Provides routine financial and regulatory guidance to researchers, departments and administrative offices. Provides financial data, as requested, to researchers, departments, members, sponsors and auditors. Monitors cost sharing committed to sponsor.

• Initiates financial close-out of sponsored research projects according to sponsor guidelines.

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education – Bachelor’s degree or equivalent combination of education and experience.

Knowledge of – Knowledge of word processing and spreadsheet applications.

Ability to – Ability to multitask and work cooperatively with others. Verbal and written communication skills. Organizational, interpersonal, problem-solving, and proofreading skills.

Supervision of Others

This position generally does not supervise employees.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.