Project Accounting Associate III

GAI Consultants is seeking a Project Accountant III to join in our Jacksonville, FL office. In this role you will Assist Project Managers throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review. Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog. 

Technical Responsibilities: 

• New Project Setup
• Training Help
• Project Submission
• Create Work-Breakdown-Structure (WBS)
• Input Budgets (Contract, Cost & Billing)
• Contract is uploaded into Vantagepoint
• Create Billing Terms & Review Contract for Invoicing Instructions
• Review the ACCT-Project Budget for Accuracy & Save in Financial Folder
• Notify the Project Manager upon Completion
• Invoicing
• Preparation Draft
• Review comments for mischarges
• Review sub-consultant invoices (rates & limits)
• Correct rates
• Employee labor & expenses are on the same task/sub-task
• Accounting Notes in EI field
• Setup Invoicing Review Meetings
• Accounts Receivable & Work-In-Process (WIP) Review
• Establish who is doing the follow-up with the client (Project Accountant or Project Manager)
• Generate the Past Due Report
• Double Check
• Email went to the client
• Uploaded into the client’s system
• Input the comments into Vantagepoint
• Project Financial Performance
• Miscellaneous

General Characteristics

• Assist Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance.

Minimum Years of Experience

• 4+ Years of Experience

Education

• High School Graduation/GED. Related Post-secondary Technical Coursework Preferred.

Certification/Licensure

• Driver’s License Required

Project and Task Management

• Occasionally plans and coordinates detailed aspects of projects.
• Assists with preparation of project scopes, schedules and plans for assigned projects.
• Occasionally assigns tasks to other technical and non-technical staff.

Management Responsibility

• Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
• Attends project meetings and presents specific aspects of assignments.

Communication Skills

• Communicates effectively to both technical and nontechnical audiences.
• Works effectively and collaboratively within internal and external teams.
• Demonstrates ability to lead discussions and tasks.

Why GAI? 

At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.   

Benefits To Working at GAI Include: 

• Competitive salary - GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disa