Programme Manager (WB)

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

 

The Opportunity – Programme Operations.

 

Post location:  West Bank Field Office- Ramallah

Contract Duration and Level of Effort: 2 years.

ROLE PURPOSE: 

The Education Programs Manager (PM) is accountable for the effective leadership of staff within their Programme Unit, and responsible for the quality delivery of all assigned Projects ensuring they are delivered on time, within budget and with compliance. This includes oversight, coordinaton and support of implementing partners in line with SCI’s partnership principles and approaches. 

The PM is required to manage the full project cycle in line with SCI’s Project Management Methodology (PMM), fairly assigning tasks within their Programme Unit to ensure that all project deliverables are completed and compliance requirements are met. This includes clear and timely coordination with all internal and external stakeholders, and advanced escalation of anticipated risks and challenges to the appropriate management level.  The PM is also required to support and contribute to the development of concept notes and proposals in close coordination with the SCI Education Technical Advisor. 

The post holder is accountable for the accurate budgeting, forecasting, monitoring and reporting of programme costs for their assigned Projects, ensuring spending is delivered in line with forecasts and anticipated over-/underspends are reprogrammed in line with contingency plans. 

In the event of a humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE: 

Reports to: Field Office Manager. 

Dotted Line (Technical/Functional Lead): Technical Advisors/Specialists relevant to the post holder’s project portfolio

Staff reporting to this post: Senior Programme Officer and Programme Officers.
Budget Responsibilities: Dependent on Projects assigned to role.

 

KEY AREAS OF ACCOUNTABILITY: 

 

Key Area 1: Programme Identification and Design

• Actively support the Programme Development & Quality (PDQ) team in the development of new Education Programmes and proposals, including active participation in design workshops.
• Inform the design of new Projects through recommendations based on field-based learnings and operational feasibility.
• Support MEAL in the collection and analysis of design data, as led and requested by PDQ
• Contribute to Country Office and Programme strategies and annual plans.
• Contribute to the development of local partnerships with LNGOs and governments. 
• Support development of the Project and Award Risk Tool (PART) for new Projects. 
• Lead development of Detailed Implementation Plans (DIPs) during the design phase in coordination with implementing partners and relevant TAs.

 

Key Area 2: Programme Planning and Implementation

Planning

• Manage and deliver all Education Projects in line with Project Management Methodologies ( PMM), ensuring relevant tools and procedures are developed and regularly updated
• Ensure Detailed Implementation Plans (DIP), phased budgets, procurement plans, MEAL plans and HR plans are developed and updated and shared on timely basis, as per PMM procedures and tools. 
• Ensure Project information and planning tools are inputted and regularly updated on the PRIME system, once it becomes active. 
• Ensure relevant Project data is inputted into the MEAL System and kept updated

Set-Up

• Lead engagement with all relevant stakeholders, ensuring Education Project objectives and approaches are defined, understood, and roles, responsibilities and timelines are clear
• Lead development of Project Charters and Authority Matrices 
• Lead Initial Planning and Kick Off meetings for assigned Projects

Implementation

• Ensure overall management and close supervision of assigned  Education Projects, allocating tasks within the Programme Unit to ensure activities are delivered on time, within budget and with compliance.
• Schedule and oversee regular field and partner visits amonst the Programme Unit to verify project activities are implemented with quality and according to design and targets.
• Monitor Programme costs in Project budgets, ensuring spending is in line with forecasts and variances are identified and reprogrammed in good time.
• Ensure safeguarding protocols are established and monitored, ensuring intiaitives to strengthen safe programming.
• Actively anticipa